Executive Assistant

Job Description

Job Description

Are you the person people rely on to keep everything moving, without being asked? Do you naturally think three steps ahead, spot problems before they happen, and take ownership without waiting for direction? The

Chris Kostopoulos Group

is hiring an

Executive Assistant

to work directly with leadership in a fast-growing Boston real estate business. This is not a task-based admin role. This is a right-hand, high-impact position for someone who thrives on responsibility, runs toward problems, and takes pride in making the business run better, faster, and smarter. If you’re proactive, sharp, and wired to take initiative instead of waiting to be told what to do… we should probably talk. Compensation: Salary Range: $65,000 - $75,000

Bonus opportunities

Paid Time Off (PTO)

Benefits stipend available

Long-term growth and leadership potential

Compensation:

$65,000 - $75,000 Responsibilities:

This is a hands-on, dynamic role where you’ll be involved in both operational and client-facing activities: Executive & Operational Support Act as the right hand to the business owner across business (and occasional personal) priorities

Manage calendars, communications, scheduling, and follow-ups

Prepare reports, presentations, and internal documentation

Track expenses and assist with budgeting

Transaction & Listing Coordination Oversee transaction flow by managing and holding a virtual coordinator accountable

Ensure contracts, timelines, and deliverables are completed accurately and on time

Support clients through the closing process to ensure a smooth experience

Marketing & Database Management Assist with social media, email campaigns, and listing promotion

Coordinate direct mail efforts and marketing initiatives

Maintain and optimize the CRM/database for accuracy and follow-up

Client & Team Experience Serve as a point of contact for clients, agents, and vendors

Coordinate open houses, property logistics, and client events

Deliver a high-level, concierge-style experience throughout every interaction

Team & Growth Support Assist multiple agents with day-to-day needs

Support lead management and follow-up systems

(Eventually) help hire, onboard, and manage additional team members

Qualifications:

Experience in an Executive Assistant, Operations, or Administrative role

Real estate, mortgage, or escrow experience is a plus (not required)

Strong organizational and time management skills

Tech-savvy with the ability to learn new systems quickly

Proficient in written and verbal communication

Ability to work independently and take ownership of responsibilities

Bookkeeping or financial tracking experience preferred

Comfortable working with high-performing, fast-paced personalities

Social media experience is a plus

College degree preferred

Note: Willingness to obtain a real estate license is required (cost reimbursed)

About Company To achieve the most favorable experience for every client. Our interaction involves learning the client’s needs and dreams on a personal level and supporting them in a Boston-area real estate market that we, as a team, have spent years getting to know. Our team is led by our owner and CEO, Chris Kostopoulos, whose broad experience in all aspects of residential real estate sets the standard for our ability to exceed clients’ expectations. Chris, along with our three remarkable buyer’s agents, combines to offer each client the skills and commitment needed for a personalized, trouble-free home purchase or sale.