Construction Project Coordinator

Project CoordinatorWe are seeking a Project Coordinator to join our federal team based in Huntsville, AL. This role will support Project Managers, Operations Teams, and Engineering teams to ensure consistent delivery of construction documentation (RFI's, RFP's, submittals, invoices), reports, tasks and assignments for a portfolio of projects going on simultaneously.At Johnson Controls, we support our nation's most critical facilities, the people who occupy them, and the missions they enable. Johnson Controls Federal Systems (JCFS) is a specialized team serving as a trusted partner to the federal government. We help modernize U.S. military installations, Department of Defense and other federal agency facilities to be smarter, more resilient, efficient, sustainable, and secure.Shift: First shift/Day shift hours, Monday - Friday Pay Range: $24.00 - $34.00 per hour ($50,000 - $70,000 annual) based on experience Benefits: Eligible for benefits on first day of employment Vacation: 3 weeks of paid vacation per calendar year Travel Required: Very limited.As a Project Coordinator, you will:Support the projects business activities such as RFI's, RFP's, submittals, subcontract processing, managing project documentation, support of booking or cost tracking system entry, and customer invoicingCompletes the delivery of project or sales related administrative tasks to ensure customer expectations and internal project financial commitments are metSupports new contracts and manages any changes to existing maintenance and service, retrofit or PSA contracts, Labor and Material tickets, and service order management ticketsAssists with the subcontract process. Assists project management by generating the subcontracts online or using templates. Organizes subcontractor documentation such as waivers, certificates of insurance, wrap ups, and bonding information. Manages subcontractor invoices by releasing for payment or researching payment problems.Manages project documentation files. Gathers documents such as submittal documentation, customer communication, subcontracts documents, and proposals. Completes project closeout checklists including as-builts, final invoicing to the customer, warranty letters, project books and training documentation.Produces submittal packages for use by technicians, engineers or the customer. Gathers documents such as network flow diagrams, room schedules, project bill of materials, etcAssists with procurement of materials utilizing electronic purchasing/ordering tools to enter and track project materialsWorks with project management to ensure cost scheduling and re-estimates are entered into the tracking system. Enters project dates, schedules, and contract costs as directedAssists management in the coordination of safety programs. Verifies that monthly toolbox training and safety reporting are completed. Works with project management to ensure employees have the proper safety equipmentPerforms other duties as required to support the project teamRequired Qualifications:Experience supporting project related teams in the construction or building maintenance industryProficient computer skills with general Windows environment, Microsoft Office software, and emailMust have strong interpersonal skills to effectively communicate with both internal and external clientsPreferred Qualifications:Experience working with government contractingExperience working with construction documentation; RFI's, RFP's, submittals, etcProficiency working with Microsoft ProjectAdvanced skills working with Microsoft Excel and PowerpointAbility to prioritize work activities based upon financial impact to desired business goalsPreferred Education:High School Diploma or equivalent required. Associates Degree (or higher) preferred.Experience and/or basic project accounting or costing principalsJohnson Controls is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, genetic information, sexual orientation, gender identity, status as a qualified individual with a disability, or any other characteristic protected by law. For more information, please view EEO is the Law. If you are an individual with a disability and you require an accommodation during the application process, please visit JCFS (Johnson Controls Federal Systems)#LI-JW2#LI-Onsite