Executive Assistant

Job Full Description

Administrative Assistant / QuickBooks Coordinator Position SummaryWe are seeking a full-time Administrative Assistant / QuickBooks Coordinator to support daily office operations. The ideal candidate is detail-oriented, organized, quick with computer systems, and able to work independently with minimal supervision. This role combines administrative support, data entry, customer service, and QuickBooks Online responsibilities. Responsibilities Perform accurate data entry and maintain records Utilize QuickBooks Online (QBO) for administrative and accounting-related tasks Answer and direct incoming phone calls professionally Support leadership with administrative and clerical duties Maintain organized filing systems and documentation Assist with customer communication and follow-up Manage multiple tasks while meeting deadlines Identify and resolve issues independently Handle confidential information with professionalism Qualifications Previous QuickBooks Online (QBO) experience required Strong computer skills and data entry accuracy Excellent organization and attention to detail Ability to work independently and take initiative Professional phone and customer service skills Strong verbal and written communication skills Experience in an administrative, office support, or bookkeeping role preferred Schedule Full-time Monday through Friday Desired Traits Sharp and quick learner Detail-oriented Reliable and dependable Strong problem-solving abilities Works efficiently without constant direction Administrative Assistant / QuickBooks CoordinatorPosition Summary We are seeking a full-time Administrative Assistant / QuickBooks Coordinator to support daily office operations. The ideal candidate is detail-oriented, organized, quick with computer systems, and able to work independently with minimal supervision. This role combines administrative support, data entry, customer service, and QuickBooks Online responsibilities.ResponsibilitiesPerform accurate data entry and maintain records Utilize QuickBooks Online (QBO) for administrative and accounting-related tasks Answer and direct incoming phone calls professionally Support leadership with administrative and clerical duties Maintain organized filing systems and documentation Assist with customer communication and follow-up Manage multiple tasks while meeting deadlines Identify and resolve issues independently Handle confidential information with professionalism QualificationsPrevious QuickBooks Online (QBO) experience required Strong computer skills and data entry accuracy Excellent organization and attention to detail Ability to work independently and take initiative Professional phone and customer service skills Strong verbal and written communication skills Experience in an administrative, office support, or bookkeeping role preferred ScheduleFull-time Monday through Friday Desired TraitsSharp and quick learner Detail-oriented Reliable and dependable Strong problem-solving abilities Works efficiently without constant direction


Pittsburgh East, PA
3245
21 Yost Boulevard
Suite 156
Pittsburgh, PA 15221