Office Manager/ Administrator
Confidential
Office Manager (Contract-to-Hire)
About the Company
We are an innovative global technology company focused on building connected solutions that improve visibility, operations, and efficiency across complex environments. With teams across the U.S. and internationally, we operate in a fast-paced, collaborative environment that values organization, adaptability, and strong cross-functional partnership.
The Role
We are seeking a highly organized, proactive, and hands-on Office Manager to support administrative and operational activities across multiple U.S. locations while partnering closely with international teams.
This is a contract-to-hire opportunity ideal for someone who thrives in a dynamic environment and enjoys balancing office operations, employee support, event and executive meeting coordination, travel logistics, and vendor management. This role serves as a key operational partner across the organization and plays an important part in maintaining a positive and well-run employee experience.
What You’ll Do
Office & Administrative Operations
- Oversee day-to-day office operations across multiple U.S. locations
- Coordinate office vendors, facilities, supplies, and workplace services
- Serve as the primary point of contact for office-related needs and operational support
- Support workplace organization, office maintenance, and general administrative processes
Events & Logistics Coordination
- Plan and coordinate internal company events, team gatherings, offsites, happy hours, and quarterly team activities across multiple office locations
- Manage event logistics including venue sourcing, catering, transportation, hotel accommodations, scheduling, communications, and attendee coordination
- Support larger-scale meetings and executive events, including board meetings, QBRs, sales kickoffs, and cross-functional leadership gatherings
- Coordinate conference room bookings, audiovisual setup, presentation logistics, vendor communication, and last-minute event troubleshooting
- Partner with internal stakeholders to ensure events are executed smoothly, professionally, and within budget
Global Coordination
- Partner closely with international teams to support operational alignment and communication
- Help coordinate activities across multiple time zones and office locations
- Support cross-functional collaboration between U.S.-based and global teams
People Operations & Employee Support
- Assist with onboarding and offboarding processes for employees and contractors
- Support HR-related administrative tasks, employee communications, and internal processes
- Coordinate employee experience initiatives and help maintain a positive workplace culture
Travel & Expense Management
- Coordinate domestic and international travel arrangements, including flights, hotels, transportation, and itineraries
- Support expense reporting and reimbursement processes
- Assist with travel-related logistics for visiting teams and leadership
Procurement & Operational Support
- Manage purchasing, inventory, and office supply coordination
- Support shipping and logistics across locations
- Assist with budget tracking and vendor coordination in partnership with Finance
About You
- 3–6 years of experience in office management, workplace operations, administrative coordination, or similar roles
- Experience supporting multiple offices and/or global teams preferred
- Strong organizational skills with the ability to manage multiple priorities simultaneously
- Experience coordinating events, meetings, and operational logistics
- Resourceful, proactive, and comfortable handling fast-moving situations and last-minute changes
- Strong communication and relationship-building skills
- Comfortable working across time zones and with cross-functional teams
- Fluent in English; Hebrew is a strong plus but not a must
Vacancy posted 11 hours ago
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