Administrative Assistant II

Administrative Assistant II

Pay Rate: $19.00 – $19.32 per hour Schedule: Monday – Friday, 9:30 AM – 1:30 PM, 20 hours per week. Location: Cheetowaga, NY 14227 Contract Duration: 1 year

Overview

We are seeking an organized, detail-oriented Administrative Assistant II to provide administrative and clerical support to multiple managers and departments. The ideal candidate will have 1–2 years of administrative experience in a fast-paced office environment, strong communication skills, and proficiency in Microsoft Office.

Key Responsibilities

• Manage calendars, schedule meetings, and coordinate travel, lodging, and event arrangements.
• Prepare, proofread, and maintain documents, reports, spreadsheets, and presentations.
• Answer incoming calls, greet visitors, respond to inquiries, and provide professional customer service.
• Maintain departmental databases, filing systems, records, and websites.
• Research, analyze, and summarize information for departmental reports.
• Assist with budget tracking, expense reports, inventory, and office supply orders.
• Coordinate meeting materials, equipment, and logistical arrangements.
• Respond to departmental inquiries and assist with resolving routine administrative issues.
• Handle confidential information with discretion and professionalism.
• Provide administrative coverage and support to other departments as needed.

Qualifications

• High school diploma or GED.
• 1–2 years of administrative or office support experience preferred.
• Intermediate proficiency in Microsoft Word, Excel, and PowerPoint.
• Strong organizational, multitasking, and time management skills.
• Excellent verbal and written communication skills.
• Ability to prioritize tasks, meet deadlines, and work independently.
• Strong attention to detail, problem-solving skills, and basic research abilities.
• Experience preparing reports, maintaining records, and using office applications.
• Professional, friendly demeanor with strong customer service skills.
• Ability to handle confidential information appropriately.
• Flexibility to support multiple departments based on business needs.

Benefits: Health insurance Health savings account Dental insurance Vision insurance Flexible spending accounts Life insurance Retirement plan All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.