Administrative Assistant

Atrium is seeking on behalf of our client an Administrative Assistant based in Belmar, NJ.

A background check may be run only after a conditional offer is made, where permitted by law.

Position: Administrative Assistant

Location: Belmar, NJ

Compensation: 50,000

Position Overview

The Administrative Assistant will provide essential support to the sales team and assist with cross-departmental administrative tasks. This role ensures smooth operations by managing documentation, processing orders, and maintaining accurate records. The position requires strong organizational skills and the ability to collaborate effectively with multiple teams. Must be legally authorized to work in the United States.

Responsibilities

Support Sales team with daily administrative duties to ensure efficient workflow

Assist the sales team with quoting, proposals, and customer documentation for accuracy and timeliness

Review sales order packages for completion and proper submission

Assist Account Representatives with research to support analysis and reporting

Manage the equipment order process, including entering Purchase & Sales orders in the ERP system

Set up new equipment models in system to maintain accurate product data

Required Experience/Skills

Strong organizational and time management skills with attention to detail

Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

Ability to learn and work within ERP systems or CRM

Excellent written and verbal communication skills

Ability to multitask and prioritize in a fast-paced environment

Strong problem-solving skills and ability to work independently and collaboratively

Preferred Experience/Skills

Previous experience in an administrative or sales support role

Familiarity with ERP or CRM

Ability to adapt quickly to changing priorities and deadlines

Education Requirements

High school diploma or equivalent required

Bachelor's degree preferred

Benefits

If eligible under the ACA, medical, dental and vision benefits and time off in accordance with local paid sick time laws will be offered. Additional benefits may include paid holidays, a 401(k)-retirement plan, life insurance, disability coverage, and an employee assistance program, where applicable. Other compensation programs may include overtime, shift differentials, bonuses, commissions, or other incentive compensation, where applicable.

Commitment to Diversity

As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.

EOE/M/F/D/V/SO

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