Office Coordinator

Job Description

Job Description

Description:

TMP is seeking a professional, organized, and service-minded Office Coordinator to support the daily operations of our Franklin office and serve as the first point of contact for clients, guests, vendors, and team members. This role is responsible for creating a welcoming front office experience while helping keep the office organized, responsive, and well-supported. The position includes front desk coverage, guest hospitality, phone coverage, meeting support, office supplies, mail, vendor coordination, and general administrative assistance. As TMP continues to grow, this role offers the opportunity to take on broader office coordination responsibilities, including internal communication support, onboarding logistics, office procedures, event coordination, and cross-functional administrative support. The ideal candidate will be dependable, detail-oriented, proactive, and interested in growing with the firm.

TMP is a nationally recognized architecture, planning, and interior design firm specializing in healthcare, commercial/office, education, and government/civic projects. Headquartered in Franklin, Tennessee, with an additional office in Lakewood Ranch, Florida, TMP’s award-winning team serves clients across the Southeast and beyond.

Front Desk & Office Hospitality

• Greet guests, clients, vendors, and team members with professionalism and warmth
• Answer and route incoming phone calls
• Help maintain a polished, organized, and welcoming front office environment
• Coordinate visitor logistics, conference room needs, parking information, and meeting support
• Support the daily rhythm of the office by being present, responsive, and aware of activity

Office Coordination & Administrative Support

• Manage office and kitchen supply inventory
• Keep common areas, conference rooms, kitchen areas, and common areas organized
• Handle incoming and outgoing mail, deliveries, certified mail, express mail, and general correspondence
• Assist with printing, scanning, filing, and general administrative requests
• Provide general administrative support to leadership and internal support teams
• Help maintain office procedures, checklists, and recurring administrative tasks

Meetings, Events, & Internal Support

• Schedule and coordinate meeting spaces, catering, and meeting setup
• Assist with updates and materials for weekly team meetings or other internal gatherings
• Support office events, Activities Committee needs, vendor lunches, trainings, and firmwide gatherings
• Assist with internal communication needs such as office updates, signage, reminders, or intranet posts
• Support onboarding logistics for new employees, including workspace setup coordination, welcome materials, and first-day preparation

Vendor, Property, & Office Systems Coordination

• Coordinate with property management regarding maintenance, office notices, building issues, and office closings
• Schedule service and maintenance for office equipment, vendors, and workplace needs
• Coordinate with technology staff or vendors on office equipment, phones, and related services
• Assist marketing, accounting, HR, and technology teams with light coordination tasks when they intersect with office operations
• Perform other related duties as assigned to support office operations and team needs.

Ideal Candidate

TMP’s ideal candidate is professional, welcoming, reliable, and highly organized. This person enjoys supporting people, keeping things running smoothly, and taking ownership of daily office needs.

The right candidate will demonstrate:

• Strong communication and interpersonal skills
• A welcoming, client-service mindset
• Excellent attention to detail
• Strong organizational and planning skills
• Ability to manage interruptions and shifting priorities
• Good judgment and discretion
• Willingness to take direction and follow through
• Proactive attitude and desire to grow into broader responsibilities
• Comfort working with multiple people and departments
• Ability to work full-time in the office

Qualifications

• Prior administrative, office coordination, receptionist, or professional office experience preferred
• Associate’s or bachelor’s degree preferred, but not required
• Experience in architecture, design, engineering, real estate, construction, or professional services preferred, but not required
• Proficiency with Microsoft Office Suite
• Familiarity with Adobe Creative Suite preferred, but not required
• Notary license or willingness to obtain one preferred
• Strong writing, communication, and organizational skills

Why Join TMP?

TMP offers competitive compensation and benefits, along with a collaborative, energetic culture that values initiative and leadership. We provide generous PTO, competitive insurance packages, a 401k profit sharing/retirement plan, and support for professional development.

Our culture guides our success. We work hard, support each other and have fun along the way. Come join our growing team!

Salary is commensurate with experience. Please note that this is an in-office position.