Office Assistant

Office Assistant

One of Airetel Staffing's valued clients is looking for an Office Assistant located in Dallas-Fort Worth. Education High School Diploma plus formal training in pertinent application software (Word, Excel) and in admin duties and skills.

Experience: 7+ years in positions with responsibility for all office admin (phones, supplies, mail, shipping, office machines) and supporting accounting functions.

• Advanced MS Word, Power Point, Adobe PDF
• MS Excel – spreadsheet setup, edits, linking, formulas, common functions (day, month, year, datedif, workday,isnumber, istext, islogical,isblank, iserror,date, time, average, sum, count, if, ifs, find, vlookup, hlookup, pivot tables, match). Will be helping to proofread documents and spreadsheets as well as using these functions to plan, track, manage front desk data such as employee lists with skills, dates, experience, health insurance coverage, dependents, uniform sizes, location assignments, etc.
• Excellent composition, grammar and spelling WITHOUT AI. Use of AI is strictly prohibited because of confidentiality of PII, DOD data, confidential customer-provided information.
• Must be skilled at formatting documents (because no one else on staff is very experienced in that area).
• Trained in telephone and email etiquette.
• Professional, positive communication skills and behavior with discretion and maintain professional appearance in business casual dress
• 10-key by touch, not a pencil eraser
• Ability to maintain confidentiality inside and outside the office, with family and friends or other employees because the position is privy to confidential, sensitive information.

Reports to: Owners (President and Chief Financial Officer) and Controller. Owners have open-door policy and actively involved with the operations of the company and all employees.

Duties: - clerical duties such as answering phones, picking up/dropping off mail, copier management, typing for office staff, planning company events such as holiday and anniversary group lunches and dinners, - generating correspondence, communicating with vendors, customers, employees. - proofreading documents and spreadsheets as part of our accuracy review system before any documents leave the office, - greet and control access into the office with checking ID, purpose of visit, previous appointment, issuance of proper badge and escort, in accordance with ITAR and DOD controls, - manage enrollments and drops in our health, vision and life programs monthly and maintain payroll deductions, reconcile to the monthly invoice, - maintain master lists such as phone number, employee anniversaries/birthdays, email addresses, group distribution addresses in Outlook, - maintain shared Outlook calendar for office staff vacations, PTO and holidays, - arrange special events with guidance for events such as Anniversary Group Dinners and holiday luncheons: restaurant reservations and menu, invitations, seating charts, slide show of employees being honored, anniversary awards and pins, - managing office supplies and uniform TShirt inventories, - managing seasonal décor (minimal)

Airetel Staffing, Inc. is nationally recognized as Best of Staffing - Diamond Award Winner. For more details or to view other opportunities, visit us at