Office Administrator

Office Administrator

The Office Administrator provides administrative support for assigned location. Duties vary from accounting, payroll, customer service, and general office work. Also acts as a backup to Billing Administrators and Customer Service Representatives.

Essential Duties and Responsibilities:

• Office Administration
• Branch Emails
• Closing Confirmations
• Coordinating shipping of packages (FedEx parts, supplies, RFP's, etc.)
• Re-schedule of missed service
• Ordering supplies
• Open and review mail
• Vendor Management (setup, communication, local visits)
• Equipment lists PROCESSING deliveries
• Payroll Processing
• Time and Attendance. Enters and audits weekly final payroll reports for departmental approval
• Exception based billing Accounts (Half-Bag)
• Reviews vendor invoices ensuring accuracy and completes all AP related functions. Ensures proper coding to correct location and GL account with department managers approval; batches & submits to Corporate A/P
• Perform other duties and responsibilities, as assigned

Qualifications:

A. Required Qualifications:

• High School Diploma (some college preferred) or equivalent
• 2 years of experience, preferably in administrative, demonstrating an excellent knowledge of computer software programs including Microsoft Word, Excel, and PowerPoint

V. Benefits:

At WM, each eligible employee receives a competitive total compensation package that includes medical, dental, vision, life insurance, and short-term disability. In addition, we offer a stock purchase plan, company matching on a 401(k), and more. Employees also receive paid vacation, holidays, and personal days. Please note that benefits may vary by site.