Payroll Coordinator

Stillwater Post-Acute , located in El Cajon, is a premier post-acute care facility with 256 beds, dedicated to delivering exceptional, patient-centered care that promotes recovery and enhances residents' quality of life. Our mission is to empower individuals on their journey to independence while helping them achieve their health goals. We offer a wide range of tailored services, including short-term rehabilitation, long-term care, and comprehensive therapy options such as physical, occupational, and speech therapy.

At Stillwater Post-Acute , we prioritize teamwork and leadership, ensuring that all department heads are accessible and supportive. We offer a variety of educational and hands-on training opportunities to promote your career growth in a collaborative environment that values your contributions. You'll work alongside dedicated professionals committed to enhancing patient care, with plenty of chances for advancement and a great boss who truly cares about your success.

About the Role:

The Payroll Coordinator plays a critical role in ensuring the accurate and timely processing of employee payroll within the organization. This position is responsible for managing payroll data, verifying timesheets, and coordinating with various departments to resolve discrepancies. The Payroll Coordinator ensures compliance with federal, state, and local payroll regulations and tax laws, maintaining confidentiality and accuracy in all payroll activities. This role also involves preparing reports, assisting with audits, and supporting payroll system improvements to enhance efficiency. Ultimately, the Payroll Coordinator contributes to employee satisfaction by ensuring that compensation is processed correctly and on schedule.

Minimum Qualifications:

• High school diploma or equivalent; Associate's degree in Accounting, Finance, or related field preferred.
• At least 2 years of experience in payroll processing or a related administrative role.
• Strong understanding of payroll regulations, tax laws, and compliance requirements in the United States.
• Proficiency with payroll software and Microsoft Office applications, especially Excel.
• Excellent attention to detail and ability to handle confidential information with discretion.

Preferred Qualifications:

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• Experience with major payroll systems such as ADP, Paychex, or Workday.
• Certification such as Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
• Knowledge of benefits administration and timekeeping systems.
• Strong analytical and problem-solving skills with the ability to work independently.

Responsibilities:

• Process and verify payroll data for all employees, including hours worked, overtime, and deductions.
• Maintain accurate payroll records and ensure compliance with all applicable laws and company policies.
• Coordinate with HR and finance departments to resolve payroll discrepancies and answer employee payroll inquiries.
• Prepare and submit payroll tax filings and reports to government agencies in a timely manner.
• Assist with payroll audits and support continuous improvement initiatives for payroll processes and systems.

Skills:

The Payroll Coordinator uses their knowledge of payroll regulations and tax laws daily to ensure compliance and accuracy in processing employee compensation. Proficiency in payroll software and Excel enables efficient data management, report generation, and error detection. Strong communication skills are essential for collaborating with HR, finance teams, and employees to resolve payroll issues and answer inquiries. Attention to detail is critical in verifying timesheets, deductions, and tax filings to prevent costly errors. Additionally, organizational skills help manage multiple payroll cycles and deadlines, ensuring timely and accurate payroll delivery.

We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex (including pregnancy, childbirth, or related condition), age, national origin or ancestry, citizenship, disability, marital status, sexual orientation, gender identity or expression (including transgender status), genetic predisposition or carrier status, military or veteran status, familial status, status as a victim of domestic violence, or any other status protected by law.