Bilingual Site Admin Assistant

Site Admin Assistant

The Site Admin Assistant will be responsible for handling administrative requests and queries from senior managers.

To perform this job successfully and safely, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.

• Support site managers with employee programs and services
• Coordinate and organize manager's schedule and make appointments with admin software
• Greet scheduled visitors and conduct them to appropriate area or person
• Organize and maintain file system, files correspondence, and other records
• Answer and screen manager's telephone calls, give information to callers, and arrange conference calls
• Read and route incoming mail
• Prepare outgoing mail and correspondence, including e-mail and faxes
• Arrange and coordinate travel schedules and reservations
• Conduct research, compile, and type statistical reports
• Coordinate and arrange meetings, prepare agendas, reserve, and prepare facilities, and record/transcribe minutes of meetings
• Make copies of correspondence or other printed materials
• Order and maintain supplies, and arrange for equipment maintenance

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Education and/ or Experience: Associate degree from two-year College or technical school. One year related experience and/or training.

Certificates, Licenses, Registrations: May required to have a valid driver's license.

This position has no supervisory responsibilities.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or listen. The employee must be able to lift and/or move up to 35 pounds.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.