Administrative Assistant

Administrative Assistant

Location: Miami

Working Pattern: Full Time in Office position

World Kinect is searching for a reliable and task-oriented Executive Assistant. The Executive Assistant will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment.

Responsibilities:

• Coordinate executive communications, including calls, emails and interfacing with clients
• Routing as appropriate incoming/out-going e-mail and other types of correspondence
• Scheduling, organizing and coordinating meetings, travel arrangements and itineraries
• Completing and submitting to accounting appropriate expense reports/documentation
• Creating complex presentations through the use of PowerPoint or other office products, in support of executive meetings and presentations
• Plan and execute small projects
• Record and distribute minutes, decisions and actions from project meetings
• Prepare project progress reports
• Develop ad-hoc reports
• Uphold a strict level of confidentiality
• Develop and sustain a level of professionalism among staff and clients

Requirements:

• Minimum of 4+ years of experience as an Executive Assistant supporting Senior Leaders
• Associates degree in Business or related field is preferred
• High level proficiency in MS Office products, including but not limited to PowerPoint, Excel, Word and Outlook
• Computer proficiency expertise will be utilized and applied in all "key"/primary responsibilities (listed above) of this position
• Ability to become familiar with company-specific programs and software
• Excellent oral and written communication skills
• Strong organizational, project management and problem-solving skills
• Proficiency in collaboration and delegation of duties
• High regard for maintaining confidentiality
• Exceptional interpersonal skills
• Friendly and professional demeanour

World Kinect is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.