Administrative Assistant (Receptionist)

Job Title: Receptionist

Job Description

The Receptionist provides high-level administrative and front desk support by greeting and directing visitors, managing incoming calls, handling packages, and performing a wide range of clerical and office coordination tasks. This role serves as the first point of contact for visitors and callers and ensures that the reception area and boardroom operations run smoothly and professionally.

Responsibilities

• Greet and professionally direct visitors upon arrival, ensuring a welcoming and organized front desk experience.

• Provide accurate information to visitors and callers and answer the telephone or console switchboard promptly and courteously.

• Receive, log, and send packages via couriers, ensuring proper handling and tracking.

• Maintain a detailed visitor log and call record, and issue security passes and badges as required.

• Perform typing, filing, data entry, and other clerical functions to support office operations.

• Maintain the boardroom schedule, including booking meetings and coordinating room usage.

• Ensure boardroom equipment is available, functional, and ready for meetings.

• Provide general administrative support such as photocopying, binding books, and preparing mailers and other materials.

• Keep information and records organized, up to date, and handled with strict confidentiality.

• Manage time effectively, prioritize tasks, and work independently to complete daily responsibilities.

• Deliver front desk and white glove service, maintaining a high standard of customer service for internal and external stakeholders.

• Support reception and badging processes, ensuring accurate and secure access for visitors and staff.

Essential Skills

• Strong verbal and written communication skills to interact effectively with visitors, callers, and internal staff.

• Demonstrated ability to multi-task and manage several responsibilities simultaneously in a busy reception environment.

• Excellent customer service skills with a professional and courteous demeanor.

• Solid interpersonal skills to build positive relationships with a wide range of people.

• Ability to work independently with minimal supervision and manage one's time effectively.

• Strong organizational skills and the ability to keep information, records, and materials well structured.

• Ability to maintain confidentiality and handle sensitive information appropriately.

• Previous experience using computer applications such as Microsoft Word, Excel, and PowerPoint.

• High school diploma or equivalent.

• At least 5 years of experience in reception, front desk, customer service, data entry, or related clerical roles.

Additional Skills & Qualifications

• Experience in reception or front desk roles providing high-touch, white glove service.

• Experience in badging and visitor access control processes.

• Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.

• Prior experience with data entry and maintaining accurate logs and records.

• Strong attention to detail when managing schedules, visitor logs, and packages.

• Comfort working in a fast-paced environment with frequent interaction with visitors and staff.

• Ability to prepare professional documents, mailers, and bound materials.

Work Environment

This is a temporary assignment expected to run through the end of the year, based at an office location in Cambridge, Massachusetts. The role is primarily on-site at a professional office facility, working at a reception desk and in shared spaces such as the boardroom. The environment involves frequent interaction with visitors, couriers, and internal staff, as well as regular use of office technologies and equipment including telephones or console switchboards, computers, Microsoft Office software, photocopiers, binding equipment, and other standard office tools. The workplace emphasizes professional presentation and a courteous, service-oriented atmosphere.

Job Type & Location

This is a Contract position based out of Somerville, MA.

Pay and Benefits

The pay range for this position is $29.00 - $29.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Somerville,MA.

Application Deadline

This position is anticipated to close on Aug 28, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.