Administrative Assistant (Cambridge, MA)

Administrative Assistant (Cambridge, MA)

KBR, Inc. in support of the Volpe Center seeks an Administrative Assistant to provide comprehensive, full-time administrative support. The selected candidate will be responsible for complex calendar and schedule management, as well as the preparation of professional documentation and correspondence using the full Microsoft Office suite and Google Workspace. This position requires an individual to have resided in the United States for 3 out of the last 5 years and must be able to obtain Public Trust Clearance through the Department of Transportation (DOT).

Essential Job Functions

• Manage and maintain complex calendars for leadership and team members; schedule and coordinate meetings, appointments, and conference calls.
• Serve as a primary point of contact for administrative inquiries, ensuring professional communication with internal stakeholders and external clients.
• Prepare, edit, and format a wide variety of administrative documentation, including reports, presentations, and correspondence, adhering to organizational and Federal style standards.
• Utilize the full Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and Google Workspace to support daily operational needs and document creation.
• Facilitate office operations, including travel coordination, supply inventory management, and space reservation.
• Track action items, project deadlines, and support team documentation to ensure efficient project workflow.
• Maintain accurate records and office files in accordance with established policies.
• Full-time onsite role with the potential for future hybrid flexibility

Basic Qualifications

• Associate or bachelor's degree in business administration or related field preferred.
• 2+ years of directly related administrative or office support experience.
• Proficiency with the full suite of Microsoft Office tools and Google Workspace.
• Ability to work onsite in a professional office environment.
• Strong organizational skills and the ability to manage time effectively to meet deadlines.
• Understanding of customer mission and organizational strategic goals.

Other Qualifications

• Strong interpersonal skills to interact effectively with a diverse range of stakeholders, including sponsors, customers, and project staff.
• Superior writing and verbal communication skills.
• Ability to work independently and as part of a team, demonstrating flexibility in a fast-paced environment.
• Experience with office collaborative tools, such as Microsoft SharePoint, Teams, Google Docs.
• Proactive approach to problem-solving and task management.
• Commitment to always maintaining confidentiality and professionalism.

Basic Compensation:

$21.64 - $28.85 hourly

This pay range applies to Cambridge, MA location only.

The offered rate will be based on contract affordability and the selected candidate's working location, knowledge, skills, abilities and/or experience, and in consideration of internal parity.

KBR offers a selection of competitive lifestyle benefits which could include 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, or flexible work schedule. We support career advancement through professional training and development.

At KBR, we are passionate about our people and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a People First company. That commitment is central to our team of team's philosophy and fosters an environment where everyone can Belong, Connect and Grow. We Deliver Together.

KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.