Executive Assistant to the Assistant Dean

Posting Information Posting Number: PG195074SP Working Title: Executive Assistant to the Assistant Dean Anticipated Hiring Range: $60,500 - $64,373 Work Schedule: M‑F, 8‑5pm, 40 hrs/wk (occasional nights and weekends) Job Location: Raleigh, NC Department: Foundation About the Department The mission of the Office of College Advancement is to enhance, promote, and support the academic programs, research and extension efforts of the College of Agriculture and Life Sciences (CALS). Within CALS Advancement is The NC Agricultural Foundation, Inc. a non‑profit, 5013 organization formed as a means of supporting agricultural research, extension, and teaching activities in the College of Agriculture and Life Sciences at North Carolina State University. The CALS Advancement team works in close partnership with the central University Advancement Office and its partner colleges. Wolfpack Perks and Benefits As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well‑being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone. What we offer: Medical, Dental, and Vision Flexible Spending Account Retirement Programs Disability Plans Life Insurance Accident Plan Paid Time Off and Other Leave Programs 12 Holidays Each Year Tuition and Academic Assistance And so much more! Attain Work‑life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part‑Time or Full‑Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered. Essential Job Duties The Executive Assistant is responsible for managing the day‑to‑day operations of CALS College Advancement as a direct report to the Assistant Dean of Philanthropy. This position will provide programmatic and administrative support to the Assistant Dean. This position is the first point of contact for those seeking involvement with the Assistant Dean, vetting requests, and prioritizing meetings. This position performs critical activities consulting and communicating with senior administration across the college and the university, with board members, corporate partners, individual donors/prospects and constituents in and outside of the university. The Executive Assistant will serve as the secretary of The North Carolina Agricultural Foundation, Inc. The Executive Assistant works with major donors and prospects; provides support to a Foundation board of directors; and engages with the highest levels of volunteers, faculty and staff at the University. In addition, this position will provide high‑level programmatic and administrative support of the entire CA Senior Team. This position works closely with various entities to strengthen relationships with both internal and external constituencies. Provide consultation and interpretation relative to questions and issues associated with the College Advancement Office. Review mail and correspondence prior to action by the Assistant Dean. Make phone calls to schedule major gift fundraising appointments with major donors and prospects – with the ability to answer questions and accurately disseminate information. Serve as support staff liaison with other administrative support personnel disseminating information across the organization. Interact with the dean's staff to coordinate schedules and activities with the college leadership relative to fundraising activities/visits/events. Manage Assistant Dean schedules and calendars. Prioritize organizational needs regarding meetings, time frames, and deadlines. Advise other administrative assistants and coordinate schedules and office coverage; anticipate and coordinate staffing needs and phone coverage during the absence of other administrative staff. Recruit and supervise student workers. Plan and coordinate semi‑annual board, committee and other various other meetings. Develop strong working relationships with $1m+ donors, corporate executives and their executive staff, in order to facilitate meetings and support from these stakeholders. Set priorities and timelines and communicate with others to ensure deadlines are met. Understand programmatic needs in order to edit documents for external source, i.e. donor proposals, etc. Stay apprised of prospect and donor activities in order to respond effectively, efficiently and proactively. Track and keep Assistant Dean apprised of next steps, ensuring follow up with donors/prospects. Make critical decisions on disbursement of allocated football/basketball tickets. Track and coordinate invitations for football/basketball entertaining with development officers. Other Responsibilities Time commitments outside of standard business hours (including evenings and weekends) may be required. Fosters supportive and productive relationships with colleagues both within CALS Advancement and the University as a whole. Other duties as assigned. Minimum Experience/Education High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate's degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor's degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. Preferred Qualifications Demonstrated experience providing high‑level administrative support, including managing complex schedules, coordinating meetings, and independently prioritizing competing demands. Strong project management and organizational skills, with the ability to manage multiple projects simultaneously while maintaining exceptional attention to detail. Ability to interpret and apply organizational policies, procedures, and guidelines, exercising sound judgment and independent decision‑making. Excellent written and verbal communication skills, along with strong interpersonal abilities and the ability to work effectively with varied stakeholders, staff, and volunteers. Proficiency with Microsoft Office and other business software, coupled with the ability to work independently, solve problems, and adapt in a fast‑paced environment. Required License or Certification Valid NC driver's license or the ability to obtain within 60 days of start. Equal Employment Opportunity Statement NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability‑related accommodations in the application and interview process are welcome to contact View phone number on click.appcast.io to speak with a representative of the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at View phone number on click.appcast.io or View email address on click.appcast.io. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E‑Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. #J-18808-Ljbffr North Carolina State University