Sr Executive Assistant

Job Description The Senior Executive Assistant is responsible for the organization and coordination of executive office operations, procedures and resources to facilitate organizational effectiveness and efficiency. This position supports senior executives at the level of SVP, EVP, President, and/or CEO. Essential Duties and Responsibilities Act as courier between assigned executive leaders and/or their teams/departments, and other departments as necessary. Maintain calendars, contacts, and email communication on behalf of senior leaders when necessary. Coordinate and schedule meetings using Outlook; reserve conference lines, rooms, and ensure equipment is prepared and in working order prior to meetings. Organize and maintain file systems, files correspondence and other records to ensure files remain current, confidential, and secure. Open, read and route incoming mail; prepare outgoing mail, including certified mail, correspondence, e‑mail, faxes, and overnight courier service; copy correspondence and other printed materials as necessary. Greet visitors and direct them to the appropriate area or person. Arrange and coordinate travel schedules and reservations, both domestic and international. Order catering for meetings. Organize social events internally and outside of the office. Order supplies through appropriate vendors, ensuring ordering does not exceed budget. Use ITG process to request computer and communication setup, changes and equipment from the Information Technology department; track tickets and follow up until closure; elevate issues when necessary. Remain up to date on company communications and distribute information as necessary. Manage department alias and users assigned. Maintain and distribute monthly financial calendar and reminders; perform monthly reconciliation of leader Procurement Card transactions. Process approvals on behalf of leaders for travel, Procurement Cards (using Chrome River system), and Purchasing Requisitions (using Oracle). Provide support with HR functions, including confirming interview and onboarding appointments for leaders and assisting with new hire paperwork. Maintain office services by organizing office operations and procedures; controlling correspondence; assigning and monitoring clerical functions. Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement. Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. Qualifications High level of professionalism. Ability to maintain strict confidentiality at all times. Strong communication skills. Problem analysis and assessment; decision making skills. Excellent planning and organizing skills. Self‑motivated individual who takes initiative. Attention to detail and high level of accuracy. Ability to multi‑task and work as a member of a team. Strong computer skills, including proficiency with Microsoft Excel, Word, PowerPoint, Chrome River, Outlook, and the ability to learn other software programs as required. Education and/or Experience Bachelor’s degree and 5 or more years supporting C‑suite executives; or equivalent combination of education and experience. Location & Work Availability Hybrid (4 days in office, 1 day remote), based at our corporate headquarters in Raleigh, North Carolina. Benefits Summary We believe in supporting our Team Members and those they love through comprehensive health & wellness benefits. Learn more here: Physical Demands The employee is regularly required to sit, talk, and hear. The employee is occasionally required to stand, walk, use hands to finger, handle, or feel; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus. Work Environment The noise level in the work environment is usually moderate. Equal Opportunity Employer Statement We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran and basis of disability or any other federal, state, and local protected class. We comply with all applicable federal, state, and local laws. #J-18808-Ljbffr Advance Auto Parts