Administrative Assistant

Administrative Assistant

Join a USA Today Top Workplace! MP Systems is an OEM manufacturer of accessories for the CNC industry, designing rugged and dependable high pressure coolant systems, chillers, coolant filtration, mist collection and other accessories for machine tools. All of our products are developed to meet specific customer requirements as we work directly with them to fully understand their challenges and develop the most efficient, long-term solutions. MP Systems has been a rapidly growing division of the Morris Group, a USA TODAY top workplace and one of the largest machine tool distribution networks in America. We offer career growth opportunities as a fast growing company in a high demand industry.

Reporting to the Production Manager, the Administrative Assistant will work closely with various team members to help provide accurate paperwork for assembly areas. Other functions of the role include working with the Supply Chain Manager to assist with inventory management, working with engineers to provide necessary information for paperwork, and supporting the assembly area as necessary. This position provides an opportunity in a high growth business in manufacturing with potential for advancement. We are looking for a motivated individual with the ability to successfully operate in a team setting.

What You Will Contribute:

• Sort and organize all documents needed to complete production orders such as schematics, production packages, shipping labels, sticker labels, and any other paperwork that needs to be included.
• Print and label all sticker sets for production orders, then distribute to the corresponding production area.
• Communicate, and redistribute any paperwork issues (Incorrect or Revised BOMs, Sticker Sets, Shipping Documents) from Assembly to front office (Engineers, Operations, Supply Chain).
• Communicate with Supply Chain Manager to order missing parts, office and printer supplies, and new equipment.
• Complete documentation thoroughly and accurately.
• Identify and distinguish raw materials using part numbering systems and store them in correct locations.
• Communicate effectively with team leaders regarding assembly instructions, workflow adjustments, and scheduling.
• Promote safe work practices and maintain a clean, organized work environment.
• Adhere to all established safety guidelines and protocols.

Other Functions:

• Perform related duties as required

The duties listed above are intended only as illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar or a logical assignment to the position.

Qualifications & Competencies:

• High school diploma or GED required
• Understanding of Microsoft Office Suite
• Ability to multitask
• Ability to read and interpret Bills of Materials (BOM), blueprints, and schematics
• Understanding of part numbering systems and inventory organization
• Knowledge of quality, health, and safety standards
• High level of mobility to support dynamic production needs
• Understanding of quality, health, and safety standards, with commitment to maintaining compliance

What's in it for You:

We take great pride in our employees and offer a variety of benefits that allow our employees to be successful inside and outside of work:

• Competitive starting salary
• Market competitive comprehensive health benefits including a zero premium medical plan offering, vision, dental, and company paid life insurance
• Paid Time Off, starting with 23 paid days off in your first year.
• 10 Company Paid Holidays
• 401(k) retirement plan with company contribution
• Tuition reimbursement
• Employee appreciation events and perks
• Employee Assistance Program

Mental and Physical Requirements:

• Must be highly mobile, able to access all areas of the premises.
• Ability to concentrate and remain focused while prioritizing multiple tasks, responsibilities, and projects.
• Ability to sit for prolonged period of times.
• Able to perform bending, twisting, stooping, reaching, and lifting of moderate to heavyweight material up to 50 lbs. with assistance from equipment or other employees.
• Ability to frequently use hands and arms.
• Vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.
• Ability to work responsibly and professionally in dynamic job sites that may involve tight timelines, changing priorities, and interaction with customers and team members.

Certain positions are designated as safety-sensitive due to the nature of the work performed. Employees in these roles may also be expected to:

• Ability to stand, walk, bend, kneel, crouch, climb, and reach for extended periods while servicing equipment.
• Ability to work in tight spaces or awkward positions, including accessing equipment interiors and elevated areas.
• Strong handeye coordination and fine motor skills required for precise electrical, mechanical, and diagnostic work.
• Ability to work in industrial environments, with exposure to noise, lubricants, coolants, metal chips, and other manufacturing conditions, while consistently wearing required personal protective equipment (PPE).

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other characteristics protected by law.