Administrative Assistant- Comm Dev/Housing

Administrative Assistant

Responsible for the independent exercise of administrative judgment and decision, under authority specifically delegated by the department head, in carrying out complex and highly responsible administrative and clerical functions, procedures, assignments, and studies of major departmental importance and consequences, and may involve collateral responsibility for acting as confidential secretary to the department head. Work is performed under general direction with review through reports and conferences. Supervision may be exercised over clerical employees.

Essential functions include supervising fiscal and clerical activities of the Offices of Housing and Community Development, providing administrative and/or clerical support to departmental programs and projects, attending to miscellaneous clerical responsibilities, assisting with general customer service concerns, responsible for data entry and maintenance of spreadsheets, assisting with outreach and programmatic correspondence, supporting accounts payable activities, providing assistance updating departmental websites, assisting with employee time tracking/management system, serving as receptionist to Department Head, and performing related work as required.

Knowledge, skills, and abilities include considerable knowledge of departmental programs, functions, operations, policies, and procedures, thorough knowledge of rules, regulations, laws, and ordinances governing the work performed, thorough knowledge of modern office practices, procedures, and equipment, considerable knowledge of the principles and practices of modern office management and supervision, considerable general knowledge of the organization, programs, functions, and interrelationship of the various municipal departments, considerable knowledge of local housing and community development related services and programming, working knowledge of administrative analysis and research the preparation of administrative reports, ability to carry out general and special studies and assignments, ability to assemble, develop, evaluate, and analyze data in special administrative and clerical areas, ability to develop, lay out, install, and revise departmental clerical procedures and operations, ability to make independent work decisions in accordance with governing policy, law, rules, and regulations, ability to interpret departmental policies, rules, regulations, and the laws under which it operates, to subordinates and the general public, ability to enforce rules and regulations firmly, tactfully, and impartially, ability to independently compose departmental correspondence based on precedent, brief notations, or general instructions, ability to type accurately and with moderate speed from copy of more than average difficulty, ability to maintain clerical records, and to make computations and tabulations, of considerable complexity, and to make reports based on this work, ability to establish and maintain effective working relationships with administrative officials, subordinates, and the general public, and ability to express oneself clearly and concisely orally and in writing.

Education and experience include a high school diploma or equivalent, including or supplemented by courses in general office work, minimum of three years of experience in difficult and responsible department clerical work, including considerable supervisory experience, and bilingual preferred.

Benefits include medical/dental/vision 75% city subsidized, retirement available to employees working 20+ hours per week, paid vacation, paid holidays, paid sick time, paid personal days, family medical leave act (fmla), training, employee assistance program, and direct deposit.