Executive Assistant

Salary Range: $75,000–$100,000 + Bonus + Benefits Hours: Full-Time Company Overview Our client is a leading private equity firm headquartered in Menlo Park, California, with additional offices in Atlanta, Chicago, London, and New York. The firm is seeking a polished, proactive, and highly organized Executive Assistant to support senior professionals while serving as the face of its Illinois office. This is an exciting opportunity for an administrative professional who thrives in a fast-paced, high-performance environment and enjoys balancing executive support with office operations responsibilities. The ideal candidate is resourceful, detail-oriented, and capable of operating independently while maintaining a high level of professionalism and discretion. Key Responsibilities Executive Support Provide high-level administrative support to senior professionals, including complex calendar management, travel coordination, expense reporting, and confidential correspondence. Coordinate domestic and international travel arrangements and prepare detailed itineraries. Process monthly expense reports accurately and in a timely manner. Manage sensitive information with the highest degree of confidentiality and discretion. Office Management & Operations Serve as the primary point of contact and front-facing representative for the Chicago office. Ensure a welcoming and professional experience for visitors, clients, and stakeholders. Oversee conference room scheduling, meeting setup, and room resets. Maintain the overall appearance and functionality of the office and shared spaces. Coordinate daily office logistics, including lunches, catering, mail distribution, shipments, and guest accommodations. Manage office and kitchen inventory, ensuring supplies, snacks, and beverages are fully stocked. Provide basic troubleshooting and day-to-day support for office technology, including Zoom, Microsoft Teams, printers, conference room systems, and office hardware. Escalate complex technology issues to internal IT resources as needed. Assist with onboarding logistics and workspace preparation for new hires and visitors. Event & Culture Support Coordinate internal meetings, client meetings, and team events, including catering and logistical planning. Support a collaborative and professional office culture by serving as a trusted resource for employees and visitors. Contribute to maintaining a high-performing and positive workplace environment. Qualifications Previous experience in an Executive Assistant, Administrative Assistant, Reception, Front Desk, Office Coordinator, or Office Manager role. Proven ability to manage multiple priorities in a fast-paced, deadline-driven environment. Exceptional organizational skills with strong attention to detail and follow-through. Excellent written and verbal communication skills. High level of professionalism, discretion, and sound judgment. Self-starter mentality with the ability to work independently and take ownership of responsibilities. Strong interpersonal skills and the ability to interact confidently with senior executives, clients, and external partners. Adaptable and eager to learn new systems, tools, and processes. Technical Skills You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring. #J-18808-Ljbffr