Event Coordinator

Role Description

As an eXp Event Coordinator, you will help bring corporate events and experiences to life for one of the real estate industry’s leading organizations. Working alongside a collaborative team of seven event professionals, you will support the planning and execution of both U.S. and Canadian flagship annual conventions, hosting up to 5,000 and 750 attendees respectively, as well as approximately 20–25 regional and/or industry events throughout the year.

In this role, you will:

• Coordinate event logistics, support vendor and stakeholder communications, and help deliver a seamless attendee experience from planning through onsite execution.
• Collaborate cross-functionally with internal teams and external partners while managing multiple priorities in a fast-paced, deadline-driven environment.

This position is ideal for someone who is highly organized, adaptable, detail-oriented, and passionate about creating exceptional event experiences at scale.

Qualifications

• Strong organizational skills with exceptional attention to detail and the ability to manage multiple projects simultaneously.
• Experience in event planning, hospitality, corporate events, or a related field preferred.
• Can-do attitude with ability to navigate varying workplace relationships and opportunities with ease.
• Excellent written and verbal communication skills.
• Proficiency in Google Suite, Canva and event management platforms (e.g., Cvent or similar tools).
• Willingness to travel and work flexible hours, including evenings and weekends as needed.

Requirements

• Maintain and manage detailed project timelines, production schedules, and event documentation to ensure all deliverables remain organized and on track.
• Support onsite event execution, including registration operations, staffing coordination, speaker logistics, troubleshooting, and overall attendee experience management.
• Partner closely with production and audiovisual vendors to coordinate technical event needs across breakout rooms and general sessions, including lighting, sound, presentation management, livestream components, rehearsals, and speaker support.
• Manage hotel housing logistics, including room block setup, monitoring pickup trends, coordinating leadership and VIP reservations, and partnering with hotel teams to optimize inventory and reduce attrition risk.
• Coordinate the production and execution of onsite signage and branded materials, including directional signage, registration builds, name badges, printed collateral, and other visual assets to ensure a cohesive attendee experience.
• Support comprehensive event security planning in collaboration with internal stakeholders and venue security teams, including credentialing, access control, VIP protocols, emergency response planning, and onsite safety operations.
• Assist in budget tracking by monitoring expenses, processing invoices, and maintaining accurate financial records in partnership with the Senior Manager.
• Contribute creative ideas for attendee engagement, event experiences, activations, and process improvements to continuously elevate event quality.
• Serve as a reliable and collaborative team member who proactively supports evolving event and business needs in a dynamic environment.

Benefits

• Work from Anywhere.
• Company provided equipment.