Office Manager

Office ManagerSkip to main contentDentsu uses cookies, which are text files placed on your computer, to analyse how visitors use the site. These cookies are set by default but to disable them or for more information about cookies, please see our Privacy Policy. By continuing to navigate our site, we will assume you consent to our use of cookies.# Careers at dentsuOffice Manager page is loaded## Office ManagerApplylocations: Charlotte - 1018 Jay Sttime type: Full timeposted on: Posted 5 Days Agojob requisition id: R1127973**Job Description:**MKTG Sports + Entertainment is looking for an Office Manager to support our Charlotte Office. The Office Manager must have the ability to work in close partnership with other members of the organization as well as independently on projects, from conception to completion. Must work well under pressure in a fast-paced environment and handle a wide variety of confidential matters with discretion. The ideal candidate will have the ability to exercise sound judgement on behalf of the Charlotte Office with a variety of situations as necessary and appropriate.The purpose of this role is to provide administrative and operations support for the Charlotte Office, managing a variety of tasks to ensure seamless support and contribute to the effective day-to-day running of the organization.**Key Responsibilities****Administrative:*** Oversee office supplies/materials and inventory management.* Prepare regular expense and office budget reports.* Distribute and store correspondence (letters/packages/emails).* Manage front desk operational function.* Maintains relationships and serves as liaison with key facilities and administration contacts including landlord(s), subtenant(s), architects, sublessor(s), contractors, life-safety contractors, etc. Act as the main point of contact with building management. Addresses office maintenance issues in a timely manner and conducts space audits frequently to escalate any reoccurring issues.* Maintain a reliable, secure and compliant site, including office organization, functionality, appearance, cleanliness and security. Keep all common areas (kitchen, lounge, meeting rooms, etc.) tidy and organized.* Communicate effectively and appropriately with all employees and vendors.* Partner with HR on compliance (legal postings, policy adherence, safety) and new employee onboarding. Set up new hire workstations.* Coordinate and oversee corporate office operations which includes functions such as conference room management, reception, client experience, and other office services.* Oversees provision of office security cards.**Operations:*** Maintain constant communication with US Executive Team, staff, and vendors to ensure proper and smooth operations in the Charlotte Office.* Partner with cross-functional and dentsu International central teams to improve company tools and systems and find efficiencies.* Work closely with Charlotte Office Leadership, and HR as needed, on any internal projects and initiatives, especially those affecting Charlotte Office employees.* Facilitate all internal moves, adds, changes and furniture requests, ensuring that all policy and budget parameters are met.* Independently and collaboratively plan and execute office events, employee engagement programs and community outreach initiatives that strengthen workplace culture and enhance the employee experience.* standard operating procedures and new processes related to the office and provides the support necessary to ensure consistently high-quality services.* Partner with client teams to coordinate offsite storage as needed.* Other duties as assigned**Qualifications**This position requires an individual that has the ability to prioritize while thriving in a team-based, fast-paced and detail-oriented environment. This individual should have 3+ years of relevant office management experience. The position is **in-office Monday through Friday** from **8:30 AM to 5:30 PM**. You are expected to work on-site at our Charlotte location during these designated business hours. Due diligence, efficiency, excellent organizational skills and confidentiality are expected. A successful Office Manager is resourceful and demonstrates the initiative to participate in beyond what is required.**Key Attributes:*** Self-starter, focused, self-motivated and ambitious.* Problem solving abilities.* Good organizational skills.* Culturally aware.* Ability to build strong relationships.* Excellent communication and interpersonal skills.**Additional Information:**The annual salary range for this position is $65,000-$72,000. Placement within the salary range is based on a variety of factors, including relevant experience, knowledge, skills, and other factors permitted by law. Additionally, this position is eligible for discretionary incentive compensation. Benefits available with this position include:• Medical, vision, and dental insurance,• Life insurance, • Short-term and long-term disability insurance,• 401k,• Flexible paid time off,• At least 15 paid holidays per year,• Paid sick and safe leave, and• Paid parental leave.Dentsu also complies with applicable state and local laws regarding employee leave benefits, including, but not limited to providing time off pursuant to the Colorado Healthy Families and Workplaces Act, in accordance with its plans and policies. For further details regarding Dentsu benefits, please visit To begin the application process, please click on the “Apply” button at the top of this job posting. Applications will be reviewed on an ongoing basis, and qualified candidates will be contacted for next steps.#LI-Onsite#LI-KR1**Location:**Charlotte - 1018 Jay St**Brand:**Mktg Sports**Time Type:**Full time**Contract Type:**Permanent #J-18808-Ljbffr Dentsu Aegis Network Ltd.