Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a team in Austin, Texas in a contract-to-permanent capacity. This opportunity is well suited for someone early in their accounting career who enjoys staying organized, working accurately with financial records, and supporting day-to-day vendor payment activity. The position focuses on invoice handling, vendor communication, and general accounting support while helping maintain smooth accounts payable operations.

Responsibilities:
• Manage shared accounts payable inboxes by organizing incoming invoices, storing electronic records, and escalating payment-related questions to the appropriate contacts.
• Scan, file, and maintain paper invoices and other financial documents to support accurate recordkeeping and document retrieval.
• Enter received invoices into Sage with proper coding and attention to accuracy, completeness, and timeliness.
• Follow up with vendors regarding invoice status, payment questions, and routine account inquiries in a thorough and organized manner.
• Identify billed items that have not yet been received and coordinate with shipping and receiving teams to resolve discrepancies.
• Maintain vendor master data, including supporting new vendor setup activities and preparing information for compliance review on a recurring basis.
• Assist with basic general ledger reconciliation tasks and support preliminary payment and review checklists before processing.
• Contribute to administrative and accounting support activities related to invoice processing, vendor records, ACH activity, and check run preparation.• 0 to 2 years of experience in accounts payable, accounting support, or a related administrative finance role.
• Strong written and verbal communication skills with the ability to interact effectively with vendors and internal teams.
• High level of accuracy and close attention to detail when handling invoices, coding, and data entry.
• Basic Microsoft Excel skills, including filtering, formatting, sums, SUMIFS, and lookup functions.
• Familiarity with accounts payable processes such as invoice coding, vendor management, ACH transactions, or check runs.
• Working knowledge of basic debit and credit concepts and journal entry fundamentals is preferred.
• Experience with Sage, QuickBooks, or similar accounting software is helpful but not required.