Executive Assistant

Job Description

Job Description

Executive Assistant ~Financial Services Firm Bethesda, MD

$120k hybrid schedule, great benefits, career growth, plus bonuses

My client is a financial services firm located in the Bethesda, MD area with an exciting new opportunity for Executive Assistant to provide direct support for the Chief Operating Officer and Chief Financial Officer. The Executive Assistant will support the Executives of the family-owned business in variety of administrative and personal assistant duties. The Executive Assistant will, manage the calendar, travel arrangements, answer phones, run errands, and coordinate logistics for daily affairs. The Executive Assistant must have prior experience supporting high-net worth individuals or a family and must have the utmost understanding of confidentiality.  The Executive Assistant will be responsible for the following duties:

Responsibilities:

• Support executives with a blend of administrative and personal assistance to help daily operations run smoothly.

• Oversee complex calendars, coordinate meetings, and adjust schedules quickly in response to changing business needs.

• Arrange domestic and international travel, including transportation, lodging, and detailed itineraries.

• Track competing priorities and ensure time-sensitive requests are handled efficiently and accurately.

• Contribute to special assignments such as event planning, executive engagements, and other high-visibility projects.

• Prepare, edit, and proofread correspondence, reports, and other business documents using Microsoft Office tools.

• Assist with financial and clerical tasks such as invoice processing, data entry, and support for accounts payable and accounts receivable activities.

• Maintain organized records and provide dependable follow-through on both routine and confidential matters.

All interested candidates in Executive Assistant role and other full-time opportunities across the Washington, D.C. area please send your resume to Justin Decker via LinkedIn.

• At least 3 years of experience providing executive-level administrative support to senior leadership.

• Bachelor’s degree preferred.

• Demonstrated success managing busy calendars and coordinating meetings through Microsoft Outlook.

• Experience booking and organizing international travel arrangements.

• Strong working knowledge of Microsoft Office, including Word, Outlook, and related applications.

• Proficiency with QuickBooks and comfort supporting basic financial administration.

• Excellent written and verbal communication skills.

• Ability to handle confidential information with discretion and remain effective in a fast-paced environment.

All interested candidates in Executive Assistant role and other full-time opportunities across the Washington, D.C. area please send your resume to Justin Decker via LinkedIn.