Production Administrative Coordinator

Job Description

Job Description

Meals on Wheels Orange County is the largest nonprofit provider of nutrition and supportive services for at-risk older adults. It is committed to erasing hunger and loneliness for at-risk older adults through nutritious meals, friendly visits and safety checks, and keeping families together through day services. Through its critical services, the organization delivers nearly 2 million meals to 20,000 at-risk older adults each year throughout Central and North Orange County. Meals on Wheels Orange County is a dba of Community SeniorServ, Inc.

Hours: Mon-Fri, 5:00 am-1:30 pm
Entry Level Position: Rate varies depending on experience
Location: Anaheim , Ca

We are excited to share the hourly range for this position is $21.00 - $23.00 per hour , exclusive of fringe benefits. If you are hired at MOWOC, your final compensation will be determined based on factors such as geographic location, skills, education, and/or experience in addition to internal pay. Hiring at the maximum of the range would not be typical in order to allow for future & continued salary growth.

JOB SUMMARY: The Production Administrative Coordinator supports the Food Services and Sales Department by coordinating menus, surveys, training materials, reports, billing, inventory documentation, and day-to-day administrative needs. This role is ideal for an organized, detail-oriented professional who enjoys supporting teams, improving processes, and contributing to programs that serve clients and community partners.

KEY RESPONSIBILITIES:

• Coordinate surveys, menus, nutrition education materials, temperature sheets, and in-service training materials for Home Delivered Meals, Congregate Sites, and Commercial programs.
• Prepare reports, correspondence, billing, statistical data, and program documentation with accuracy and professionalism.
• Enter and maintain menu and food service data and support monthly physical inventory processes.
• Support kitchen staff, drivers, Site Managers, the Registered Dietitian, purchasing, and department leadership with administrative and operational needs.
• Assist with special projects and other duties as assigned.

QUALIFICATIONS:

• High School Diploma plus 5+ years of administrative support and/or customer service experience.
• Proven advanced Microsoft Office skills and strong attention to detail.
• ERP systems experience preferred; ability to learn food service data systems required.
• Strong organization, follow-through, communication, and ability to work independently.

PHYSICAL REQUIREMENTS:

• Regularly sit, stand, walk, use a computer, keyboard, and phone, and communicate in person or by phone/email.
• Occasionally lift, carry, push, or pull office supplies, files, materials, or boxes up to 25 pounds.
• Frequently go in/out of freezers/refrigerators as needed to complete essential duties and responsibilities.
• Must be able to perform duties in an office and food service administrative environment with reasonable accommodation as needed.

Meals on Wheels Orange County is an equal-opportunity employer and encourages applications from individuals of all backgrounds and experiences. We are committed to creating an inclusive and supportive work environment.