Office Administrator

Office Administrator

Job Category: Human Resources Requisition Number: NONUS002393

Posted: July 24, 2026

Full-Time

On-site

Dallas, TX 75204, USA

Description

The essential functions include, but are not limited to the following:

• Greet visitors, coordinate guest arrivals, supports building and parking access needs, and provide general front desk support in a professional manner.
• Schedule meetings, maintain calendars, coordinate conference rooms, and assist with routine meeting logistics as needed.
• Set up meeting rooms, including seating arrangements, room supplies, presentation materials, video conferencing equipment, screens, speakers, microphones, and other basic technology needs.
• Coordinate meeting meals, refreshments, catering orders, delivery timing, setup, cleanup, and related vendor communication.
• Order, receive, stock, organize, and maintain office supplies, kitchen supplies, breakroom items, and shared office equipment needs.
• Track supply inventory, monitor reorder levels, coordinate vendor orders, verify deliveries, and help ensure common areas remain clean, organized, and appropriately stocked.
• Process mail, packages, invoices, purchase requests, expense documentation, and other routine administrative transactions.
• Assist with arranging travel for the executive team as needed, including transportation, lodging, itinerary coordination, and related schedule details.
• Support travel expense processing by collecting receipts, organizing expense documentation, and submitting or coordinating expense reports in accordance with company procedures.
• Assist with onboarding support, badge access, basic employee inquiries, and coordination of office communications as assigned.
• Support department leaders and team members with administrative follow-up, meeting logistics, office coordination, and routine project support.
• Maintain confidentiality of company, employee, customer, guest, vendor, and business information.
• Perform other administrative duties as assigned.

Minimum Qualifications (Knowledge, Skills, and Abilities)

• High school diploma or equivalent required; associate degree or administrative training preferred.
• Two or more years of administrative, clerical, office support, reception, facilities coordination, or related experience preferred.
• Working knowledge of Microsoft Office, including Outlook, Word, Excel, and Teams.
• Ability to greet visitors, coordinate guest arrivals, manage routine office requests, and communicate clearly with employees, vendors, and visitors.
• Basic understanding of meeting room setup, including seating arrangements, supplies, presentation materials, video conferencing tools, and common office technology.
• Ability to coordinate catering, meals, refreshments, vendor deliveries, setup, cleanup, and guest logistics with attention to timing and detail.
• Ability to track inventory, place office and kitchen supply orders, verify deliveries, and maintain organized common areas.
• Ability to assist with executive travel arrangements, itinerary coordination, receipt collection, and travel expense documentation.
• Strong attention to detail, organization, follow-through, and ability to prioritize assigned tasks.
• Dependable, punctual, service-oriented, and able to work effectively in a team environment.
• Ability to work with a sense of urgency while maintaining professionalism, accuracy, and composure.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

AXI Energy Solutions