Administrative Practice Assistant

The Administrative Practice Assistant (APA) is responsible for providing administrative support to attorneys on a day-to-day basis. Under the supervision of the Director of Administration, the APA works closely with clients, attorneys, and other team members to ensure effective and timely attention to important legal matters. This includes handling discreet functions such as greeting visitors and vendors, overseeing food orders for internal and client-facing events and working closely with the Office Services Lead and Director of Administration to perform a wide variety of clerical and administrative duties, which includes providing a high level of customer service and support, while consistently producing an excellent work product. This is a full-time, on-site position.

ESSENTIAL FUNCTIONS

The position's essential functions include but are not limited to the following:

ADMINISTRATIVE

• Reception, greeting clients, answering in-coming calls (as a back-up), review incoming mail and route to attorneys, the Docketing Department, and others; scheduling of conference rooms;
• Maintain organization and cleanliness of shared office spaces (conference spaces, copy rooms, file rooms, kitchen areas), ensuring all rooms are stocked and continuously ready for use;
• Communicate with building management for service calls, parking, deliveries; and, with all vendors for delivery and service calls;
• Planning, coordinating and ordering for office events (e.g., happy hours, meals and in-office events and meetings);
• Coordinate all office/kitchen supplies needs on a weekly basis, with the Office Services Lead;
• Prepare office/workstation for new hires, and assist with IT equipment set-up;
• Assist with preparation for and scheduling of meetings, teleconferences, conferences and travel;
• Monitor all common area equipment to ensure they are well-stocked and working properly;
• Entering attorney's billable time and preparation of expense reports;

LEGAL

• Draft, review and revise legal and non-legal documents including correspondence and memoranda, pleadings, PowerPoint presentations, budgets, etc.;
• Format court pleadings according to applicable court rules and generate tables of authorities and tables of contents using Firm software;
• Build an understanding of, and facility with, local rules of court, municipal, state and federal rules of procedure;
• Quickly process requests received and provide quality control for projects prior to delivery to requesting party/parties (document shells, mailings, scanning, print/court filings jobs, binders);

OTHER

• Maintain library and file storage lists;
• Maintain composure and work efficiently and accurately during highly stressful circumstances;
• Maintain dependable and reliable on-site attendance;
• Demonstrate excellent customer service by working cordially, cooperatively and productively with Firm employees; and
• Work as needed to complete essential functions;

Management retains the right to add to or change the essential functions of this position at any time.

QUALIFICATIONS

The following qualifications are required unless otherwise noted:

• High School diploma required; some college preferred;
• Superior customer service skills with strong organizational skills and ability to contribute to streamlining processes;
• Strong attention to detail with ability to work well under pressure and multi-task in a fast-paced, deadline-driven environment;
• Self-starter with ability to work independently, as well as in a team environment; and
• Experience using Microsoft Office 365

Meyers Nave is an Equal Opportunity Employer. We do not discriminate on the basis of any qualified applicant's race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, military or veteran status or any other category protected by law. Meyers Nave will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. Qualified applicants with arrest or conviction records will be considered for employment in accordance with the FCO and Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made.

A reasonable estimate of the base salary range for this position is $24.00 to $28.00 per hour. Final pay is based on several factors including but not limited to internal equity, office location, market data, and the applicant's education, work experience, certifications, etc.

Meyers Nave complies with the requirements of all applicable California and federal employment laws, including those protecting disabled individuals. If you have difficulty using our online application system due to a disability and would like to request a reasonable accommodation, please contact us via email at View email address on click.appcast.io or by phone at View phone number on click.appcast.io.

Interested candidates should submit a cover letter and resume.

Notice to Staffing Agencies

Meyers Nave does not automatically authorize staffing agencies to directly solicit candidates on the firm's behalf. Candidate submissions must not be sent to attorneys or other employees of the firm. Search firms must have prior approval and a written agreement in place before submitting resumes. If you are interested in working with Meyers Nave, please email View email address on click.appcast.io.