Administrative Practice Assistant

Law Firm Administrative Assistant

This isn't your typical administrative role. At KnowHireMatch.com, we're partnering with a highly regarded law firm in West Los Angeles that values precision, initiative, and genuine client care. If you're the kind of person who thrives on keeping a fast-paced office hummingwhile also drafting pleadings and managing attorney schedulesthis is your chance to step into a role where your organizational superpowers are truly appreciated.

You'll report directly to the Director of Administration and serve as the backbone of daily operations. Your days will blend high-level legal support with hands-on office management. You'll:

• Provide daily administrative support to attorneys and legal staff, ensuring nothing slips through the cracks
• Greet clients, visitors, and vendors with warmth and professionalismyou're the first impression this firm makes
• Answer incoming calls, route inquiries, and review/distribute mail to attorneys, docketing, and other departments
• Schedule conference rooms, meetings, teleconferences, travel, and office eventsincluding coordinating food orders for internal meetings and client functions
• Keep conference rooms, kitchens, file rooms, copy rooms, and shared spaces organized, clean, and ready for action
• Communicate with building management on maintenance, parking, deliveries, and office services
• Manage office and kitchen supply inventory alongside the Office Services Lead
• Prepare workstations and assist with IT setup for new hires
• Monitor office equipment and common area supplies to keep everything functional
• Enter attorney billable time and prepare expense reports accurately and on time

Legal & Document Support

This is where your detail-oriented side shines. You'll:

• Draft, review, revise, and format legal and non-legal documentscorrespondence, memoranda, pleadings, presentations, and budgets
• Prepare court pleadings in compliance with local, state, and federal court rules
• Generate Tables of Authorities (TOA) and Tables of Contents (TOC) using firm software
• Build your knowledge of court procedures, filing requirements, and legal rules
• Process legal support requests efficiently while maintaining quality control
• Assist with scanning, printing, mailings, binders, and court filing projects

Office Operations & Extra Support

You'll also maintain library records and file storage systems, and deliver exceptional customer service to everyone who walks through the door.

What You Bring

You're highly organized, proactive, and comfortable juggling multiple priorities without losing your cool. Confidentiality is second nature, and you bring a polished, professional presence. You have experience drafting legal documents, formatting pleadings, and navigating court rules. You're comfortable with technology and eager to learn firm-specific software.

Compensation & Location

This is a full-time, on-site role in West Los Angeles, California. Compensation ranges from $50,000 to $60,000 per year, depending on experience.