Executive Assistant

Job Title: Executive Assistant– Supporting CEO & President

Industry: Nonprofit / Professional Association

Location: Schaumburg, IL

Pay: $40-44 / hour

Work Schedule: 40 hours/week | Hybrid – approximately 2 days in office and 3 days remote after initial training

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company:

Our client is a mission-driven professional association supporting healthcare professionals and organizations within the industry. This collaborative organization offers a welcoming, family-friendly culture with a strong emphasis on work-life balance, teamwork, and professional development.

This is an exciting opportunity to join an organization with a highly collaborative environment and significant female leadership. The position also provides exposure to senior executives, board members, committees, and association leadership.

Job Description:

We are seeking an Executive Assistant to provide high-level administrative support directly to the CEO and President . This individual will play an important role in keeping executive priorities organized and ensuring meetings, schedules, communications, and follow-up are handled seamlessly.

The ideal candidate is highly proactive, detail-oriented, and confident working with senior-level executives. This is a role where anticipating needs, thinking ahead, and taking ownership are essential.

You will also have the opportunity to support board and committee activities and contribute to process improvements as the organization's executive support team continues to evolve.

Key Responsibilities:

• Provide direct administrative support to the CEO and President, helping manage their day-to-day priorities and administrative needs
• Own and coordinate complex executive calendars, including scheduling meetings, managing conflicts, and coordinating with internal and external stakeholders
• Plan and organize executive meetings, including preparing agendas, materials, meeting notes, and follow-up items
• Assist with domestic and occasional international travel arrangements, itineraries, and related logistics
• Manage and submit executive expense reports using Concur
• Support the CEO and President with special projects and administrative initiatives
• Assist with improving administrative processes and creating efficiencies across the executive support function
• Coordinate logistics for Board, Finance Committee, and volunteer committee meetings
• Provide administrative support surrounding Board meetings and assist with communication and follow-up
• Attend meetings, capture key information and action items, and proactively ensure appropriate follow-through
• Utilize Monday.Com extensively to organize projects, monitor deadlines, track action items, and manage workflows
• Maintain member and stakeholder information through Salesforce/Nimble
• Create and update presentations, spreadsheets, correspondence, and other executive materials using the Microsoft Office Suite
• Collaborate regularly with executives, board members, volunteers, and internal teams

Qualifications:

• 5+ years of executive administrative support experience
• Experience supporting VP-level or C-suite executives;
  C-suite experience strongly preferred
• Previous nonprofit or professional association experience is a plus
• Bachelor's degree preferred
• Strong proficiency with Microsoft Office Suite , including intermediate to advanced Excel
• Experience with Salesforce/Nimble, Concur, and/or Monday.Com is highly desirable
• Exceptional attention to detail and organizational skills
• Strong written and verbal communication abilities
• Ability to handle confidential and sensitive information with discretion
• Comfortable interacting professionally and confidently with senior executives and leadership
• Strong critical thinking and independent decision-making skills

Perks:

• Hybrid work environment with approximately 2 days in office and 3 days remote
• Strong work-life balance and family-friendly culture
• Mission-driven organization supporting healthcare professionals
• Collaborative and engaging office environment
• Opportunity to work closely with senior leadership and gain valuable executive-level experience
• Potential pathway to a longer-term or permanent opportunity
• Exposure to board, committee, and association leadership
• Welcoming office culture with employee-focused activities and amenities
• Great opportunity for an experienced administrative professional looking to grow within the nonprofit/association space

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.