Accounting Clerk

Job Description

Job Description

We are looking for an Accounting Clerk in West Chester, Ohio in a contract-to-permanent capacity. This position supports daily accounting operations by reviewing deal documentation, maintaining organized financial records, and coordinating with dealership contacts to resolve incomplete information. The role is well suited for someone who works accurately in a fast-paced environment, manages multiple priorities effectively, and contributes to both back-office processes and occasional front desk support.

Responsibilities:

• Review incoming deal files, enter them into the designated system, and route documentation to the appropriate processing team members.

• Examine contract packages to confirm required paperwork, signatures, funding details, and incentive information are complete and accurate before processing.

• Handle payoff activity when needed and communicate with dealership partners to obtain missing items or clarify discrepancies.

• Retrieve deal files for reversals, research requests, or document sharing, then scan, email, and refile materials in an organized manner.

• Prepare and maintain daily, weekly, and monthly schedules for assigned dealership accounts to support accurate financial tracking.

• Process monthly fuel receipts and keep accounting records filed properly for easy access and audit readiness.

• Provide backup assistance for deal intake functions to help maintain workflow continuity during busy periods or absences.

• Offer front desk coverage as needed while maintaining a courteous and responsive presence.

• Support accounting activities related to reconciliations, invoice review, cash posting, and commission-related documentation as required.

• Strong attention to detail with the ability to identify missing information and maintain a high level of accuracy.
• Proven critical thinking and problem-solving skills in an accounting, finance, or administrative setting.
• Excellent organizational abilities and the capacity to manage a high volume of tasks efficiently.
• Ability to work independently, take initiative, and follow through on assignments with minimal supervision.
• Collaborative attitude and a detail-focused approach to working with internal teams and dealership contacts.
• Experience with accounting support tasks such as bank reconciliations, invoice approvals, cash posting, or similar financial processes.
• Proficiency with Microsoft Office applications, including Excel, Word, and Outlook.