Construction Onsite Admin

Onsite Construction Administrator

As the Onsite Construction Administrator for Kovach Enclosure Systems on the LVA Project, you are the administrative backbone of the jobsite. This role owns the day-to-day flow of onsite paperwork and compliance documentation required by both Kovach and MMJV, ensures every new hire is onboarded correctly and completely, and supports HR, payroll, and union compliance requirements including certified payroll. Working side by side with the Onsite Superintendent and Onsite Senior Project Manager, the Construction Administrator keeps the field team compliant, organized, and free to focus on putting work in place.

At Kovach, we believe in sharing our success with the people who make it possible. Our employees are the driving force behind everything we achieve, which is why we proudly offer an Employee Stock Ownership Plan (ESOP). This program allows you to become an owner of the company, giving you a direct stake in its growth and prosperity. With an ESOP, your contributions directly impact both your future and the company's future, creating a true partnership in our continued growth.

Kovach's mission is crystal clear: to cultivate a thriving and profitable company that stands as a beacon of growth and opportunity. We are steadfastly dedicated to fostering an environment where individuals not only succeed but flourish. In doing so, we aim to strike a harmonious balance between robust financial health and a nurturing space for all our team members.

Our core values:

• Positivity: Easy to work with, trusting, team player, and good communicator.
• Own it: Reliable, responsible, follows through, trustworthy, thorough.
• Expertise: Intelligent, innovative, and coachable.
• Grit: Tough, strong work ethic, and finds a way to get it done.

Essential duties and responsibilities:

• New Hire Onboarding: Serve as the single point of contact for onboarding all new hires to the LVA Project. Coordinate and process all onboarding documentation, badging, orientation scheduling, and site-specific requirements for Kovach and MMJV, ensuring every worker is fully compliant before their first day on the jobsite.
• Onsite Daily Paperwork: Prepare, collect, track, and file all daily onsite paperwork required by Kovach and MMJV, including daily reports, sign-in sheets, timekeeping records, safety documentation, and jobsite forms. Maintain organized, audit-ready records in accordance with Kovach and project document standards.
• HR and Payroll Compliance: Assist HR and payroll teams with weekly payroll processing and compliance, including the preparation, review, and submission of certified payroll reports and statements of compliance. Verify timecards, classifications, and wage rates; identify and help resolve discrepancies promptly.
• Union Compliance: Assist with union compliance requirements, including verification of dispatch paperwork, classifications, fringe benefit reporting, and other documentation required under the applicable labor agreements. Support responses to union or agency inquiries and audits.
• Meetings and Coordination: Attend onsite meetings with the project team and MMJV as required; record and distribute notes, action items, and follow-ups. Communicate administrative requirements and deadlines clearly to field leadership and crews.
• Superintendent and SPM Support: Provide direct administrative assistance to the Onsite Superintendent and Onsite Senior Project Manager, including document filing, correspondence, log maintenance, and coordination between the jobsite and the Chandler corporate office.
• Recordkeeping and Document Control: Maintain accurate onsite personnel files, training and certification records, and compliance logs. Ensure documents are filed consistently in both project management platforms and shared drives per Kovach standards.

Skills and qualifications:

• Administrative Experience: 2+ years of administrative experience, preferably on an active construction jobsite or within a construction, HR, or payroll environment.
• Certified Payroll Knowledge: Working knowledge of certified payroll and prevailing wage requirements (or a demonstrated ability to learn them quickly); experience with certified payroll reporting platforms is a plus.
• Union Environment Familiarity: Familiarity with union labor requirements, dispatch procedures, and fringe reporting is strongly preferred.
• Organization and Accuracy: Exceptional attention to detail, organization, and follow-through. Able to manage high volumes of time-sensitive paperwork without letting items slip.
• Communication Proficiency: Strong written and verbal communication skills; comfortable interacting with field crews, corporate staff, the general contractor, and union representatives.
• Computer Literacy: Proficient in Microsoft Office (Word, Excel, Outlook). Experience with payroll, HRIS, or construction management software (e.g., Autodesk Construction Cloud) is a plus.
• Discretion: Handles confidential employee and payroll information with professionalism and discretion.

Personal characteristics:

• Embraces challenges, viewing them as opportunities rather than obstacles.
• A trustworthy, reliable individual who motivates trust in others.
• Balances hard work with a genuine curiosity and concern for the well-being of colleagues.
• An active listener adept at fostering clear, meaningful communication.
• Ethical in all professional dealings, demonstrating emotional intelligence.

Physical demands:

• This role is based in a jobsite office environment with regular walking on an active construction site.
• Must be capable of lifting and carrying up to 25 lbs (files, supplies, documents).

Work environment:

• The role involves exposure to outdoor conditions and an active construction site.
• Noise levels may be high due to machinery and equipment.

About Kovach:

Founded on robust client and vendor relationships, Kovach boasts a unique and influential organizational culture. Housing approximately 350 employees, our family extends across multiple states. We're not just about professional growth; we emphasize having fun while making an impact. Our annual sales touch approximately $75 million, with growth expected in the years ahead. Our partnerships with the region's biggest general contractors have adorned Phoenix with iconic buildings, ranging from the Phoenix Airport and ASU campuses to the Talking Stick Resort and Casino.

Job type: Full-time

Benefits offered:

• 401(k) matching
• Comprehensive dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Generous paid time off
• Vision insurance

Kovach is an equal opportunity employer that values diversity and inclusivity in its workforce. We invite candidates who are keen to grow, contribute, and be a part of our success story.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.