Registrar - Middle School

Job Summary

Under the supervision of the Chancellor and/or Dean, the Registrar is responsible for compiling and maintaining school site attendance and student records for General Education and Independent Study Programs; communicates with administration, students, and parents concerning student attendance. Primary responsibilities include, but are not limited to: - Performs general clerical duties that are related, but not limited to, the attendance desk; - Receives, reviews, and verifies all attendance information; clears and posts absences; - Contacts parents and communicates with site administration regarding unexcused and excessive absences; - Notifies parents and/or guardians of student absences for the purpose of maintaining accurate attendance reports; - Sends legal letters for excessive absences as required and set forth by charter school policy and procedure; - Works closely with the Chancellor and/or Dean in order to maintain accurate student counts; - Prepares and maintains site monthly attendance reports and reconciles the report for any corrections; - Researches discrepancies of attendance information and/or documentation for the purpose of ensuring accuracy of attendance data before processing; - Provides requested information to site administration and/or charter school back office provider, as needed; - Refers excessively truant students to Chancellor and/or Dean for further action; - Maintains a variety of attendance records, schedules, and files (manual and computer) (e.g. contact and telephone logs, student attendance, etc.) for the purpose of documenting unexcused and/or excessive absences, as well as providing reliable information; - Obtains attendance records for student entry and exit from campus during school hours (e.g. admission slips, late notices, sign-in/out logs, etc.) for the purpose of ensuring accurate reporting of excused absences and truancies; - Enters and maintains accurate student data in the computerized student information

Requirements / Qualifications

High School Diploma or its equivalent; a minimum of a two-year college degree from an accredited college/university and/or working toward college credits to obtain a degree is desirable; and Two years general clerical work, with one year experience in fiscal recordkeeping, confidential and student records is desirable.

• Letter of Introduction
• Letter(s) of Recommendation
• Resume

Comments and Other Information

Oxford Preparatory Academy believes that all students are unique and gifted individuals. OPA is committed to developing life-long learners in a safe and caring educational environment where students are challenged, scholarship is expected, and differences are valued. Oxford Preparatory Academy believes that all students are unique and gifted individuals. OPA is committed to developing life-long learners in a safe and caring educational environment where students are challenged, scholarship is expected, and differences are valued.