Executive Assistant to Chief Executive Officer

POSITION: Executive Assistant to the CEO

LOCATION: Austin, TX (Hybrid in office)

HOURS: 9:00AM-6:00PM with flexibility as needed

COMPENSATION: $150K range on base plus bonus and benefits

BACHELOR'S DEGREE: Preferred

Our client is the CEO of a fast-growing technology startup. They are seeking a highly sophisticated, proactive, and resourceful EA to serve as a trusted partner - this is a high-impact role for someone who thrives in a dynamic, entrepreneurial environment and can operate with exceptional discretion, judgment, and attention to detail. The ideal candidate is a strategic operator who can anticipate the CEO’s needs, bring structure to a rapidly evolving organization, and ensure the CEO remains focused on the company’s highest-priority initiatives.

Responsibilities of the Executive Assistant:

• Serve as a trusted partner and primary point of contact for the CEO, managing a high level of confidential and sensitive information with absolute discretion.


• Own and optimize the CEO’s complex calendar, proactively prioritizing meetings, protecting focus time, and identifying scheduling conflicts before they arise.


• Coordinate extensive domestic and international travel, including complex itineraries, accommodations, ground transportation, visas, and last-minute changes.


• Prepare the CEO for meetings by organizing agendas, briefing materials, background information, and follow-up items.


• Act as a gatekeeper and thoughtful liaison between the CEO and internal teams, investors, board members, customers, partners, and other key stakeholders.


• Manage the CEO’s meeting cadence and ensure critical follow-ups, decisions, and action items are tracked through completion.


• Assist with special projects and strategic initiatives on behalf of the CEO, often involving cross-functional stakeholders and tight deadlines.


• Develop systems and processes that improve the CEO’s effectiveness and create greater visibility across priorities.


• Monitor and organize incoming information, ensuring the CEO has the right context and information at the right time.


• Anticipate needs, solve problems independently, and operate with a high degree of ownership without requiring step-by-step direction.


• Serve as an extension of the CEO, representing their priorities, communication style, and standards throughout the organization.

Requirements of the Executive Assistant:

• Bachelor's degree preferred, but not required.


• 7+ years of experience supporting C-suite executives, founders, CEOs, or senior leaders in a high-growth, technology, venture-backed, or similarly fast-paced environment.


• Proven experience supporting a highly demanding executive with a complex calendar and constantly shifting priorities.


• Exceptional organizational skills and an ability to manage multiple priorities without losing sight of the details.


• Strong executive presence and excellent written and verbal communication skills.


• Demonstrated ability to operate with discretion and handle highly confidential business and personal information.


• A proactive, anticipatory mindset — you naturally think several steps ahead.


• Strong business judgment and the confidence to make decisions independently.


• Ability to work effectively with investors, board members, executives, clients, and other high-level stakeholders.


• Comfortable operating in ambiguity and building structure where processes may not yet exist.


• Highly tech-savvy and comfortable learning new tools, systems, and AI-enabled technologies.


• Exceptional follow-through, responsiveness, and attention to detail.


• A calm, solutions-oriented approach in high-pressure situations.

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