Administrative Executive Assistant

Job Description

Job Description

Position Summary

Empire Waterproofing and Painting is seeking a highly organized and professional Administrative Executive Assistant to support daily office operations and executive management. This role serves as a key liaison between management, clients, vendors, subcontractors, and field personnel while ensuring administrative, project, and financial tasks are completed accurately and on time.

Key Responsibilities

• Manage calendars, meetings, emails, and executive correspondence.
• Answer phones and respond to client, vendor, and subcontractor inquiries.
• Prepare proposals, contracts, reports, and other business documents.
• Maintain project files, permits, submittals, warranties, and closeout documents.
• Assist with invoicing, collections, accounts payable, and payroll documentation.
• Coordinate employee onboarding, compliance records, and training documentation.
• Track deadlines, follow up on outstanding items, and support project administration.
• Maintain organized electronic and physical filing systems.

Qualifications

• 2+ years of administrative or executive assistant experience.
• Construction industry experience preferred.
• Proficient in Microsoft Office and QuickBooks.
• Strong communication, organization, and time-management skills.
• Ability to manage multiple priorities while maintaining attention to detail.

Success in This Role

• Timely completion of assigned tasks.
• Accurate recordkeeping and documentation.
• Professional communication with clients and team members.
• Effective support of management and daily business operations.

Reports To: Owner / Management Team
Employment Type: Full-Time (Exempt or Non-Exempt based on company classification)

Company Description

Empire Waterproofing & Painting is a South Florida-based specialty subcontractor providing waterproofing, painting, sealants, coatings, and concrete restoration services for commercial, residential, and high-rise construction projects.

Our company specializes in Division 7 (Thermal & Moisture Protection) and Division 9 (Finishes) scopes, working with leading general contractors, developers, and property owners throughout Miami-Dade, Broward, and Palm Beach Counties.

We take pride in delivering high-quality workmanship, professional project execution, and reliable service on every project. Our team works on a wide range of projects including high-rise towers, parking garages, balconies, terraces, podium decks, elevator pits, commercial buildings, and luxury residential properties.

At Empire Waterproofing & Painting, we value hard work, accountability, safety, teamwork, and individuals who are motivated to grow within the construction industry.

Company Description

Empire Waterproofing & Painting is a South Florida-based specialty subcontractor providing waterproofing, painting, sealants, coatings, and concrete restoration services for commercial, residential, and high-rise construction projects.\r\n\r\nOur company specializes in Division 7 (Thermal & Moisture Protection) and Division 9 (Finishes) scopes, working with leading general contractors, developers, and property owners throughout Miami-Dade, Broward, and Palm Beach Counties.\r\n\r\nWe take pride in delivering high-quality workmanship, professional project execution, and reliable service on every project. Our team works on a wide range of projects including high-rise towers, parking garages, balconies, terraces, podium decks, elevator pits, commercial buildings, and luxury residential properties.\r\n\r\nAt Empire Waterproofing & Painting, we value hard work, accountability, safety, teamwork, and individuals who are motivated to grow within the construction industry.