Administrative Assistant to High School Principal

High School Administrative Assistant

Littleton Public Schools - Big enough to serve you; small enough to know you. Littleton Public Schools (LPS) is a premier school district located a few miles south of downtown Denver. With approximately 13,000 students, LPS offers a comprehensive education from preschool through Grade 12 at ten elementary schools, four middle schools, three high schools, several alternative programs, a central preschool, and two charter schools. We welcome your interest to join our family and support our 100 Percent Goal: graduating 100 percent of LPS students prepared for meaningful postsecondary opportunities. With a history of close community ties and consistent support from our residents, LPS is not just a place to work but a destination for exceptional educators to establish career long roots, develop professionally, and make meaningful contributions for our students. You belong here! Position Purpose Responsible for supporting the Principal and the high school by performing high-level administrative functions. This role acts as a primary liaison between the Principal and the community, coordinates school operations, manages office schedules, oversees staff attendance and substitute coverage, processes payroll/HR paperwork, and maintains confidential records.

Essential Duties

• Administrative Liaison: Act as the primary contact between the Principal and students, parents, staff, Human Resources, and the public. Screen calls/visitors, provide building tours, and assist teachers with requests.
• Office Coordination: Assign and manage phone duty and lunch schedules for office staff (administrative assistants, bookkeepers, and receptionists).
• Staff Attendance & Substitutes: Monitor and report licensed and classified staff absences via LARS. Coordinate substitute teachers by checking them in, providing room keys/lesson plans, and assisting them throughout the day.
• Calendar & Inventory Management: Manage the Principal's calendar and scheduling. Maintain supply inventory, submit purchase orders, and request equipment repairs.
• Communications & Mailings: Collect, edit, and proofread school newsletters and articles. Coordinate all school mailings (newsletters, parent guides, etc.) and generate mailing labels.
• Event Coordination: Organize and support school events such as graduation, award ceremonies, catering, teacher in-service days, and athletic/academic league meetings.
• Open Enrollment: Prepare parent/student application materials, meet with applicants, mail decision letters, and compile data for the Guidance Center.
• Payroll Processing: Collect and verify classified staff timesheets. Input hours, pay codes, and rates into the payroll system, and maintain legal payroll records for the building.
• HR Support & Evaluations: Prepare Human Resources paperwork (ECNs, interview forms, reference checks). Prepare confidential employee evaluations for the Principal, track completion, and maintain secure, on-site personnel files.
• Data Records Management: Build and maintain school databases, department records, and staff directories.
• Perform additional operational tasks as assigned.

Education/Certification

High school diploma or equivalent, plus courses in office management and computer skills preferred. Criminal background check required for hire. Experience Over two and up to five years of experience in progressively responsible educational admin assistant positions preferred, including experience in meeting the public. Bookkeeping experience preferred

225 workdays/year; 40 hours/week (Classified Calendar) Starting pay, Grade 7 at $24.75/hour (Classified Salary Schedule) BENEFIT INFORMATION: Littleton Public Schools offers several competitive and comprehensive benefit packages to employees. Fringe benefits include medical, dental, vision, life and disability insurance; employee assistance program; 403(b), 401(k), and 457(b) retirement savings plans; and various leave and professional development programs. Additionally as a public employer, LPS participates in the Public Employees Retirement Association (PERA).