Personal Assistant

Personal Assistant

The founder of a high-end real estate development company in Dallas seeks a polished, proactive personal assistant to manage his fast-moving personal life with precision and a true white glove mindset. This is a high-touch role for someone who anticipates needs, protects time, and elevates every experience - from travel and entertaining to household operations and day-to-day logistics. You'll meet in person in the office as needed, depending on what is going on.

About the Job

• Serve as a right hand for personal calendar management, appointments, and scheduling priorities. Liaise with the executive assistant, as needed.
• Coordinate domestic and international travel, including private aviation, helicopters, yachts, ground transportation, and detailed itineraries.
• Execute every touchpoint with a luxury hospitality mindset, ensuring service is thoughtful, polished, anticipatory, and flawlessly delivered.
• Consistently look around corners, refine details proactively, and elevate each experience beyond expectation.
• Help oversee multiple properties and support household operations, including coordination of household staff and service providers.
• Manage personal logistics: errands, reservations, gifting, catering, appointments, and special requests.
• Handle expenses, reconciliations, payroll coordination, bill pay support, and purchase tracking.
• Liaise with the family office controller on expenses, payments, reporting, and related administrative matters.
• Support planning and execution of dinners, private events, and other high-touch personal entertaining.
• Assist with special projects and ad hoc requests with responsiveness, polish, and follow-through.
• Ability and flexibility to travel with the founder occasionally.
• Maintain absolute discretion and confidentiality with a calm, solutions-first approach.
• Base salary, discretionary bonus, healthcare stipend.

About You

• At least 3 years' experience supporting a UHNW principal, founder, executive, in a personal support capacity.
• Experience coordinating high-touch travel, lifestyle management, and personal administration with impeccable attention to detail.
• Bachelor's degree.
• Uncompromising discretion, judgment, and follow-through; highly responsive and reliable.
• White glove, service-driven mindset with a natural instinct to anticipate needs and elevate execution.
• Excellent written and verbal communication skills.
• Proficient with Microsoft Office.
• Strong organizational, project management, and problem-solving skills.
• Ability and flexibility to travel with the founder occasionally.
• Engaging, poised and resourceful.