Administrative & Accounting Coordinator

Zibiz Corporation — Hauppauge, NY 11788

Full-Time | On-Site | Monday–Friday

$25.00–$30.00 per hour, based on experience

Join an Established Technology Company

Zibiz Corporation is a growing technology company located in Hauppauge, NY. For more than 20 years, we have built our business by providing specialized technology products and exceptional service to customers across a variety of industries.

We are looking for a dependable, organized and detail-oriented Administrative & Accounting Coordinator to join our small professional team.

This is a hands-on position for someone who enjoys variety and wants to be involved in multiple areas of a business, including accounting support, order processing, customer service, purchasing and general administration.

This is an excellent opportunity for someone looking for a stable, long-term position where your work and contribution are valued.

Responsibilities

Accounting & Billing

• Assist with Accounts Receivable and Accounts Payable
• Prepare and submit customer invoices and account statements
• Process customer payments and credit card transactions
• Research and resolve billing and payment discrepancies
• Maintain accurate transaction records
• Prepare routine reports and supporting documentation

Order & ERP Processing

• Enter and process customer sales orders
• Enter and process purchase orders
• Process web orders and related transactions
• Maintain accurate information in our ERP system
• Review orders and documentation for completeness and accuracy
• Assist with purchasing and vendor-related transactions

Customer & Vendor Support

• Communicate professionally with customers and vendors by phone and email
• Respond to questions regarding orders, invoices, payments and order status
• Coordinate internally to help resolve customer and vendor issues
• Prepare professional emails and business correspondence

Administrative Support

• Assist with time-sheet administration and record-keeping
• Prepare reports and spreadsheets
• Maintain organized electronic records and documentation
• Assist management with administrative projects as needed

Qualifications

• 2+ years of relevant professional experience in administration, accounting support, AP/AR, billing, order processing, customer service, or a related field
• Strong attention to detail and accuracy
• Excellent written and verbal communication skills
• Strong organizational and follow-through skills
• Ability to manage multiple priorities
• Proficiency with Microsoft Excel, Word and general business software
• Comfortable learning and working with ERP/business systems
• Good basic mathematical and problem-solving skills
• Professional, dependable and positive attitude
• Associate’s or Bachelor’s degree preferred, but relevant professional experience is equally valued.
• Experience with AP/AR, billing, purchasing, ERP systems, order processing or bookkeeping is especially desirable.

Compensation & Benefits

$25.00–$30.00 per hour, depending on experience and qualifications.

Zibiz offers a competitive benefits package including:

• Medical insurance
• 401(k) plan with company matching
• Company Profit-Sharing Retirement Plan
• Paid time off
• Paid holidays
• Monday–Friday schedule
• No travel
• Long-term employment opportunity

Position Details

• Job Type: Full-Time
• Schedule: Monday–Friday
• Work Location: Hauppauge, NY — In Person