Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support a mission-driven non-profit organization in California. This Long-term Contract opportunity is ideal for an accounting specialist who can manage high-volume payables work with accuracy, organization, and strong follow-through. The person in this role will help ensure timely payments, maintain reliable financial records, and provide responsive support to vendors and internal stakeholders.

Responsibilities:
• Examine invoices and payment requests to confirm they include the required approvals, supporting records, and accurate coding before processing.
• Organize payment activity based on due dates, vendor terms, and available discount opportunities to support timely and cost-effective disbursements.
• Enter payable transactions into the accounting system, upload documentation, and maintain records in alignment with generally accepted accounting principles.
• Process multiple forms of payment, including electronic transfers, credit card activity, and scheduled check runs, while ensuring completeness and accuracy.
• Reconcile accounts payable balances, match payments to related invoices, and investigate differences to resolve outstanding issues promptly.
• Communicate with vendors to answer questions, review statements, and address billing discrepancies in a timely manner.
• Maintain 1099-related records and help prepare documentation needed for year-end reporting requirements.
• Support month-end close activities by organizing payable data, preparing reconciliations, and supplying backup for audits and internal reviews.
• Preserve orderly files and accounting documentation in accordance with organizational standards and accepted financial practices.
• Contribute to special assignments and finance-related projects as business needs arise.• At least 5 years of experience in accounts payable or a more advanced finance and accounting position is preferred.
• Bachelor’s degree from an accredited four-year college or university is preferred; equivalent relevant experience may be considered in place of the degree.
• Demonstrated ability to process invoices, apply accurate coding, and manage check runs with a high level of precision.
• Working knowledge of accounts payable procedures, invoice verification, payment processing, and account reconciliation.
• Familiarity with accounting practices and standards, including proper financial recordkeeping and documentation controls.
• Strong organizational skills with the ability to manage deadlines, prioritize workloads, and follow through on multiple tasks.
• A valid California driver’s license, current vehicle insurance that meets California minimum coverage requirements, and reliable transportation are required.