Executive Assistant

Our client, a well-established investment firm, is seeking a polished and resourceful administrative professional for a long-term temporary opportunity supporting senior leadership and firmwide initiatives. This role is ideal for someone who enjoys being at the center of a fast-moving environment, can anticipate needs before they arise, and takes pride in keeping executives, meetings, and events running seamlessly. The position offers a mix of executive support, meeting coordination, and event-related responsibilities, with significant exposure to leadership and investor-facing activities.

Responsibilities

• Provide high-level executive support, including complex calendar management and scheduling.
• Coordinate meetings across multiple time zones and ensure all meeting logistics run seamlessly.
• Arrange travel and meeting itineraries.
• Prepare meeting materials and ensure executives are fully organized for upcoming meetings and commitments.
• Coordinate guest registration and meeting setup for internal and external visitors.
• Provide scheduling and coordination support related to board responsibilities and university meetings.
• Support planning and execution of major investor meetings and internal company events throughout the year.
• Manage invitations, RSVPs, attendee communication, and overall event coordination.
• Handle backend logistics and serve as a key point of communication during onsite event
• Assist with planning for annual investor meetings in the fall and an in-person CEO event scheduled for Q1 next year.
• Collaborate closely with leadership and internal teams to ensure events are executed professionally and efficiently.

Experience Required

• Bachelors degree preferred but not required, with 3-5 years of experience.
• Background in Private Equity or Financial Services strongly preferred.
• Previous event coordination or event planning experience is highly preferred.
• High-energy, polished presence in the office.
• Strong emotional intelligence and communication skills.
• Proactive and comfortable taking initiative.
• Strong follow-up and organizational skills.
• Comfortable stepping into meetings or interrupting when necessary.
• Able to thrive in a fast-paced, highly visible role.
• Technical Skills: Microsoft Office Suite, Asana, Allvue, Gen II
• Comfortable troubleshooting computer setup, conference room technology, and TV/Audio issues.
• Project management experience preferred.

The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.