Administrative Coordinator

Administrative CoordinatorBaystate Health, the largest healthcare organization in western Massachusetts and home to Baystate Medical Center (BMC), the areas only level 1 trauma center in Western Mass, is looking for an Administrative Coordinator to join our experienced Pulmonary/Critical Care and Endocrinology team in Springfield, MA.Responsibilities: The Administrative Coordinator serves as a key communication and operational link across the departments and Baystate Health. You will provide high-level administrative and executive support to department leadership, including calendar management, meeting coordination, correspondence, presentations, reports, and special projects.Key ResponsibilitiesCoordinate complex meetings, agendas, materials, follow-up, and logistics for Directors, Chiefs, and managers.Manage confidential information and support compliance tracking, surveys, data collection, reporting, and process improvement initiatives.Develop and maintain complex Excel spreadsheets, reports, graphs, presentations, and other administrative materials.Serve as a professional liaison with executives, medical staff, employees, patients, external contacts, and departments throughout Baystate Health.Coordinate provider, physician, CRNA, and student onboarding, orientations, rotations, and related administrative activities where applicable.Maintain department records, filing systems, policies, procedures, newsletters, and other communications.Assist with department budgets, invoices, receipts, office supplies, equipment, and service contracts.Support tracking and reporting of provider compliance with safety education and other designated requirements.Identify operational challenges, recommend solutions, and communicate project progress, outcomes, and needs to leadership.Collaborate with administrative support colleagues and provide backup coverage as needed.Manage multiple projects simultaneously while maintaining accuracy, meeting deadlines, and bringing assignments to completion.Schedule:Full-timeMonday through Friday 8:00am-4:30pmNo weekends, no holidaysLocation:759 Chestnut St.Springfield, MAQualifications:High School Diploma or GED, requiredMinimum of 3 years of administrative support in an office setting, preferably healthcareProficient in Microsoft Office SuiteExcellent organization, interpersonal, communication skillsThe Advantages of Working with Baystate!Excellent Compensation High-quality, low-cost medical, dental and vision insuranceGenerous PTO – up to 25 days in the first year, with scheduled earned increasesContinuing education support and reimbursementFirst Time Home Buyers Financial PackagesFarm Share Memberships403b retirement company match & annual company contribution increase based on years of serviceFree money coach advice from a certified professionalWellbeing programs that include but are not limited to mental, physical, and financial healthPet, home, auto and personal insuranceLife insuranceReimbursement for a variety of well-being activities, included but limited to gym membership and equipment, personal trainer, massage and so much more!Education:GED or HiSET (Required)Certifications:Compensation:Note: The compensation range(s) in the table below represent the base salaries for all positions at a given grade across the health system. Typically, a new hire can expect a starting salary somewhere in the lower part of the range. Actual salaries may vary by position and will be determined based on the candidate's relevant experience. No employee will be paid below the minimum of the range. Pay ranges are listed as hourly for non-exempt employees and based on assumed full time commitment for exempt employees.Minimum - Midpoint - Maximum$21.95 - $25.22 - $29.82Equal Employment Opportunity EmployerBaystate Health is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, ancestry, age, genetic information, disability, or protected veteran status.