Payroll Administrator at Gravity Staffing, Inc. in Weehawken, New Jersey

Payroll Administrator

The NYC office of a global trading company is looking for a contract based Payroll Administrator to join their team for the next 5-6 months. They're hoping there is potential for the role to go perm at the end of the contract term. This is a FULLY IN-OFFICE position located in midtown Manhattan. This position is ideal for a candidate with a couple of years of experience running and processing multi-state payroll, ideally with exposure to some other aspects of HR as well.

Key Responsibilities:

Payroll Administration

• Process bi-weekly payroll, calculate hours, overtime, and deductions.
• Maintain payroll records and manage timekeeping.
• Prepare payroll reports, generate summaries for finance
• Help with W'2s, annual reconciliations, quarterly audits

Talent Acquisition Support

• Coordinate interview scheduling between candidates, hiring managers, and recruiters.
• Post job openings on internal and external job boards.
• Screen resumes against basic job requirements and forward qualified candidates to hiring managers.
• Assist with candidate communications throughout the recruitment process.
• Maintain accurate candidate records within the Applicant Tracking System (ATS).
• Support recruitment events, career fairs, and campus recruiting initiatives.
• Prepare interview materials and candidate packets as needed.
• Monitor and track recruitment metrics and hiring activity reports.

HR Administration

• Maintain employee records and update HR systems with accurate information.
• Assist with new hire onboarding, including preparing documentation and coordinating orientation schedules.
• Support employee lifecycle activities such as transfers, promotions, and offboarding.
• Respond to routine employee inquiries regarding HR processes and policies.
• Generate standard HR reports and maintain confidential employee data.
• Assist with document management, filing, and compliance-related activities.

Employee Experience Support

• Help coordinate employee engagement programs and HR initiatives.
• Support training logistics and learning programs.
• Assist with communications related to HR programs and events.
• Ensure a positive experience for both candidates and employees through timely and professional interactions.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, Psychology, or a related field preferred.
• 2-3 years of experience in Payroll processing; exposure to Recruiting, or other HR functions preferred but not required.
• Basic accounting knowledge and comfort with numbers.
• Ability to handle confidential information with discretion.
• Strong customer service and interpersonal skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Payroll software and HRIS proficiency preferred, but not required (Paychex, ADP, Workday, Bamboo)
• Ability to work independently while collaborating effectively with cross-functional teams.