Administrative Assistant

Job Description Job Description Guardian Real Estate Inspections, LLC (dba Guardian Residential Properties • dba Guardian Commercial Properties) Guardian Real Estate Inspections, LLC is seeking a part‑time Administrative Assistant to support daily operations across residential and commercial inspection services. This role is ideal for someone who is organized, dependable, and comfortable working with both technical documents and client‑facing communication. Primary Responsibilities Bookkeeping & Operational Support Enter receipts and maintain organized financial records Track and compute business mileage Perform basic banking tasks (deposits, withdrawals, documentation) Deliver physical documents to clients, banks, or partner offices Scheduling & Workflow Coordination Manage inspection scheduling using company software Coordinate with clients, agents, and inspectors Software‑specific training provided Document & Report Support Proofread technical home inspection reports for accuracy, clarity, and formatting Assist with document preparation, PDF handling, and file organization Communications & Outreach Conduct cold‑calling for marketing and client follow‑up Provide basic HR‑related support (document tracking, onboarding assistance, compliance reminders) Technology & Office Skills Proficient with Windows , Excel , and PDF tools Comfortable learning new systems and workflows Minimum Requirements 18 years of age or older Citizen of the United States Valid U.S. Driver’s License Current vehicle insurance and registration Reliable transportation for errands and document delivery Strong written and verbal communication skills High attention to detail and ability to work independently Preferred Qualities Military base access (active duty, retired, dependent, or civilian credentialed) Prior administrative or office experience (preferred not required) Familiarity with real estate, construction, or inspection industries Professional demeanor and strong customer‑service mindset Ability to maintain confidentiality and handle sensitive information