Litigation Legal Administrative Assistant

Overview Prestigious global firm that is consistently ranked among the top 100 law firms in the U.S. is seeking a Litigation Legal Administrative Assistant to support a group of attorneys. The role involves assisting attorneys from the onset of litigation through post‑trial, including obtaining and organizing case files, preparing and maintaining deposition materials and summaries, supporting trial and mediation preparations, and handling document production and editing. Responsibilities Schedules court appearances, depositions, arbitrations, mediations, client meetings, and conference calls. Arranges business itineraries and coordinates lawyers’ travel arrangements. Processes travel reimbursement and maintains calendars. Drafts general correspondence, memos, legal documents, faxes, reports, and other written materials. Prepares draft documents such as briefs, complaints, motions, subpoenas, and summonses using firm templates and information from attorneys. Prepares motion binders and special working binders as necessary. Formats documents appropriately for each court. Coordinates multi‑document filings in Federal, Circuit, and State courts, including e‑filings. Establishes and maintains filing and records in both hard copy and electronic formats. Enters lawyers’ time daily and forwards to accounting by month‑end deadlines. Prepares client billing as required. Researches and abstracts information to support data for meetings, work projects, and reports. Assists attorneys in all stages of litigation cases from onset through post‑trial. Ascertains calendaring requirements for each matter and ensures proper maintenance of required case calendars. Oversees organization, maintenance, and appropriate utilization of documents and other case‑related materials, including client‑presentable and efficient work areas and case rooms. Qualifications Five or more years of experience as a legal secretary, working in a business law practice with exposure to litigation. Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and document management and other office technologies. Expertise in e‑filing. #J-18808-Ljbffr