Legal Administrative Assistant

Legal Administrative Assistant

LHH Recruitment Solutions is partnering with a growing law firm that is looking to hire a Legal Administrative Assistant. This is a full-time in-office position located in Phoenix, AZ. This position is salary depending on experience $25.00-28.00 per hour, minimum 2 years legal industry experience.

The Legal Administrative Assistant supports attorneys with administrative tasks including answering phones, greeting clients, e-filing, documentation management, complex calendar management, and client services.

Responsibilities

• Answer and transfer all incoming calls, in a professional and hospitable manner
• Greet internal/external clients
• Process incoming and outgoing mail and deliveries
• Responsible for up-keep of reception and lobby
• Maintain conference room up-keep
• Coordinate meetings
• Assists legal assistants and attorneys with time entry, and other billing and invoicing tasks.
• Provides administrative support for attorneys and other team members.
• Assist with calendar management and client appointments
• Processes requests for payment of invoices and expense reimbursements.
• Composes letters and memoranda as directed
• Documentation management both electronical and physical
• Office supply inventory and ordering
• Provides other general office tasks as requested.

Requirements

• Minimum of 3 years related Administrative work experience in the legal industry preferred.
• Demonstrated proficiency with Microsoft Word and Outlook. Excel experience preferred.
• Strong attention to detail and accuracy.
• Ability to collaborate and work effectively as part of a team.
• Excellent time-management and organizational skills.
• Ability to prioritize workload, meet strict deadlines and respond in a timely manner.
• High School Diploma or Equivalent is required