Accounts Receivable Specialist

AR Specialist (Hybrid)

The Axel Group is seeking an Accounts Receivable Specialist to join our clients accounting and finance team in Monmouth County, NJ. This position is responsible for the accurate and timely processing, posting, and application of customer payments while supporting Accounts Receivable (AR), cash reconciliation, customer account maintenance, and general accounting functions .

This person will work closely with the Accounts Receivable, Collections, Project Accounting, General Ledger (GL), and Customer Service teams to ensure customer payments are properly applied, account balances are accurate, and unapplied cash and payment discrepancies are resolved efficiently.

The ideal candidate will have experience with cash applications, accounts receivable, payment processing, account reconciliations, Microsoft Excel, and accounting systems , along with strong analytical skills and exceptional attention to detail.

This will be a hybrid position (in-office and remote schedule)

Responsibilities

• Accurately post and apply customer payments received via checks, ACH payments, wire transfers, credit cards, and other payment methods.
• Support future lockbox payment processing activities as the companys lockbox program is implemented.
• Process customer check payments using Remote Deposit Capture (RDC).
• Retrieve daily incoming ACH and wire payment information from multiple bank accounts.
• Research and resolve unapplied, misapplied, short-paid, overpaid, and unidentified cash transactions.
• Prepare and distribute daily cash receipt summaries for all company entities and maintain supporting documentation in designated files.
• Collaborate with Collections, Project Accounting, and Customer Service teams to resolve payment discrepancies and customer inquiries.
• Prepare and distribute daily, weekly, and monthly cash application and unapplied cash reports.
• Support internal and external audit requests by providing required documentation and account information.
• Assist with month-end and year-end close activities, including account reconciliations and reporting.
• Perform other cash application, accounts receivable, and accounting-related duties as assigned.

Qualifications

• High School Diploma or GED required.
• Understanding of Accounts Receivable, cash receipts, payment processing, customer account reconciliations, and cash application procedures.
• Experience applying customer payments to invoices and open AR balances.
• Knowledge of unapplied cash, payment discrepancies, credits, deductions, short payments, overpayments, and account reconciliations.
• Strong working knowledge of Microsoft Excel, including formulas, sorting/filtering, lookups, pivot tables, and data analysis.
• Strong analytical and problem-solving skills with the ability to research transactions and identify discrepancies.
• Exceptional attention to detail and accuracy when processing financial transactions.
• Strong organizational and time-management skills with the ability to manage multiple priorities and meet deadlines.
• Ability to work independently and collaboratively in a fast-paced accounting environment.
• Ability to maintain confidentiality when handling customer financial information, payment data, and accounting records.
• Ability to learn and adapt to new ERP systems, accounting software, payment platforms, and financial technologies.

Preferred Qualifications:

• 12 years of experience in Cash Applications, Accounts Receivable, Accounting, Billing, Cash Management, or related financial operations preferred.
• Experience working with accounting software, ERP systems, AR systems, banking platforms, or cash application software preferred.
• Familiarity with General Ledger (GL), subledger reconciliation, journal entries, month-end close, and financial reporting is a plus.

Preferred Experience:

Accounts Receivable (AR) | Cash Applications | Cash Receipts | Payment Processing | Cash Reconciliation | Customer Account Reconciliation | AR Aging | Unapplied Cash | Payment Reconciliation | Lockbox | ACH | Wire Transfers | Remote Deposit Capture (RDC) | General Ledger (GL) | Journal Entries | Month-End Close | Financial Reporting | ERP Systems | Accounting Software | Microsoft Excel | Pivot Tables | VLOOKUP/XLOOKUP | Data Analysis | Account Reconciliation | Collections Support | Customer Account Maintenance