Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support day-to-day financial operations for a contract opportunity based in Hasbrouck Heights, New Jersey. This position focuses on accurate invoice processing, expense coding, and client billing activities while helping maintain consistency across accounts payable procedures. The ideal candidate brings strong attention to detail, confidence working with financial data, and the ability to communicate effectively with internal stakeholders.

Responsibilities:

• Process supplier invoices and corporate card activity with a high degree of accuracy and timeliness.

• Review charges carefully to ensure expenses are assigned to the appropriate general ledger categories and linked correctly to client accounts when costs are billable.

• Apply established accounts payable controls and help reinforce compliance with company policies throughout the payment workflow.

• Prepare recurring and ad hoc client invoices, including retainers and reimbursable expenses.

• Compare pre-billed amounts against out-of-pocket costs and recorded billable time to resolve discrepancies before invoicing.

• Partner with account leaders to clarify billing details, address questions, and support accurate client charges.

• Monitor and distribute open invoice reporting on a daily basis to help track outstanding items and follow-up needs.

• Hands-on experience in accounts payable, including invoice entry and payment-related processing.
• Working knowledge of invoice coding and general ledger account allocation.
• Background supporting billing functions, preferably involving client-facing or billable expense environments.
• Ability to process a high volume of vendor invoices while maintaining accuracy and organization.
• Strong attention to detail with the ability to identify and resolve discrepancies in financial records.
• Effective written and verbal communication skills for collaboration with internal teams and account stakeholders.
• Proficiency with standard accounting systems and spreadsheet tools used for transaction tracking and reconciliation.