Personal Executive Assistant (Law firm)
Trandon Associates, Inc
Job Description
Job Description
A prestigious law firm seeks a highly polished, discreet, and exceptionally organized Personal Executive Assistant to support the CEO. This role balances both personal and professional responsibilities, requiring a proactive individual who can manage demanding schedules, confidential matters, and diverse communications. The position is based fully in-office, Monday through Friday, in Manhattan’s Financial District.
Responsibilities
- Manage the CEO's personal and professional calendars, appointments, and travel arrangements
- Coordinate personal errands, reservations, appointments, and special events including managing children’s schedules and milestones
- Handle confidential correspondence, documents, and communications with discretion
- Organize meetings, calls, and business engagements
- Prepare documents, presentations, itineraries, and related materials
- Liaise with clients, attorneys, executives, family members, and outside vendors
- Assist with special projects and anticipate the CEO’s personal and professional needs
- Purchase gifts and items as needed for the CEO's family
Required Qualifications
- Bachelor’s degree (Associates degree not sufficient)
- 5+ years of personal and executive assistant experience supporting a CEO, Managing Partner, or high-level executive
- Bilingual in Spanish and English (must speak Spanish)
- Exceptional organizational skills and attention to detail
- Highly trustworthy, professional, polished, proactive, and discreet
- Excellent communication and interpersonal skills
- Ability to manage personal and business matters with complete confidentiality
- Comfortable working fully in-office Monday through Friday in Manhattan’s Financial District
Vacancy posted 2 days ago
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