Legal Operations Specialist

Job Description

Job Description

About Circular Services:
Circular Services is a leading developer and operator of circular economy infrastructure and services and the largest private recycling company in the U.S. with operations across the country. We help businesses and municipalities reduce and divert waste, lowering disposal costs and fueling local supply chains by ensuring materials are recovered, recycled, and reused.  

About the Role: 

We are seeking a highly technical Legal Operations Specialist to serve as the primary liaison between the Legal, IT, and business teams. This role will drive the optimization, integration, and ongoing management of legal technology platforms, contract lifecycle management systems, corporate governance tools, and emerging AI solutions.

The ideal candidate combines legal operations expertise with strong technology and systems integration experience. This individual will help scale legal operations through technology, process improvement, and strategic system design.

Benefits:

• Comprehensive Medical, Dental, and Vision coverage
• Company-paid Life Insurance
• Flexible Spending Account (FSA)
• 401k with company match
• Paid Parental Leave
• Paid Time Off (PTO)
• Employee Assistance Program (EAP)
• Tuition Reimbursement Program

Responsibilities: 

• Serve as the primary technology lead for the Legal Department.
• Administer, enhance and review compliance for platforms including Ironclad, CSC, Legal Tracker, DocuSign and other legal operations technologies.
• Design, implement and maintain templates, renewals, entities, playbook and AI functions in Ironclad.
• Integrate legal technology platforms with other business software, including Claude, Ramp, Business Central, Workday, Carta.
• Lead, update, analyze and leverage business intelligence, insights, data and reporting projects for the Legal Department.
• Identify further opportunities to automate and continuously improve legal workflows, approvals, reporting, and documentation.
• Ensure data integrity, governance, and security across legal technology ecosystems.
• Lead legal process improvement, efficiency, optimization and transformation of in-house functions through technology and drive adoption throughout the organization.
• Manage legal entity structures, registrations, annual filings, and corporate governance documentation.
• Provide new legal technology functional training across the organization.
• Build and maintain dashboards, provide solutions to track and improve KPIs and other metrics, report out to management.
• Manage and assist with risk and compliance, procurement, litigation holds and discovery or subpoena responses, and other legal department matters as needed.
• Support legal budgeting, spend tracking, financial reporting, and forecasting.
• Translate legal requirements into technical solutions into business value and complexity into clear and concise solutions.
• Collaborate with the Chief Legal Officer, Assistant GC, IT, executive team and cross-functional teams to identify and predict legal risks, proposing new solutions and processes that align with the company's overall mission and growth trajectory and drive operational excellence and efficiency, blending legal technology expertise with business acumen. 

Minimum Job Qualifications:

• 3+ years of experience in Legal Operations, Legal Technology, Legal Systems Administration, Business Systems Analysis, or related roles.
• BS/BA required, JD/MBA preferred.
• Hands-on experience with legal technology platforms including Ironclad, Legal Tracker, CSC, and comparable contract, legal entity, and matter management solutions.
• API Integration experience with Power BI, Fabric, Dynamics, Claude/Anthropic.
• Experience managing software implementations, integrations, process design and technology projects.
• Strong understanding of enterprise system administration, databases and data management, workflow automation and regulatory compliance.
• Highly analytical, with sharp attention to detail.
• Exceptional communication, coaching, negotiation, and interpersonal skills, with the ability to build strong relationships with internal clients and other stakeholders.
• Extremely high level of integrity & professionalism.
• Accountable and respectful.
• Ability to manage multiple priorities and work effectively in a fast-paced, dynamic environment.
• Strategic thinker with a passion for driving business growth and improving organizational processes.
• Ensures compliance with company policies, procedures, and standards.

Preferred Job Qualifications: 

• Experience working in a growing legal department or working with or in a high-growth or start-up company.
• Experience at a private equity-backed company and a large public company.

EEOC:  Circular Services is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: Circular Services is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Circular Services are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Circular Services will not tolerate discrimination or harassment based on any of these characteristics.