Administrative Assistant

Job Description

Sirius Staffing is seeking a detail-oriented Administrative Assistant / Data Entry Specialist to support daily office operations for a contract role in Jackson, MS. This role is ideal for someone who enjoys staying organized, managing multiple priorities, and ensuring accuracy in administrative and data management tasks. If you have excellent communication skills, strong computer proficiency, and thrive in a fast-paced office environment, we'd love to hear from you!

Key Responsibilities

Administrative Support

• Answer and route incoming phone calls professionally.
• Greet visitors and direct them to the appropriate personnel.
• Schedule meetings, appointments, and conference rooms.
• Prepare meeting agendas and record meeting minutes.
• File and maintain both physical and electronic documents.
• Create, edit, and proofread correspondence, spreadsheets, reports, and other business documents.
• Scan, copy, print, and organize paperwork.
• Coordinate small meetings, training sessions, and office events.

Data Entry & Records Management

• Accurately enter, update, and maintain data in company databases and systems.
• Verify information and perform routine data validation and quality checks.
• Resolve data discrepancies and correct errors in a timely manner.
• Maintain the integrity and confidentiality of company records.
• Assist with generating reports and organizing business data.
• Support administrative teams with document management and recordkeeping.

Qualifications

• High school diploma or GED required; Associate degree preferred.
• 2-4 years of administrative support, data entry, or related office experience.
• Strong attention to detail with excellent organizational skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent written and verbal communication skills.
• Ability to multitask, prioritize work, and meet deadlines in a fast-paced environment.
• Strong problem-solving skills and ability to work independently as well as part of a team.
• Experience working with databases, ERP systems, or document management systems is a plus.

What We're Looking For

• Dependable and professional with a positive attitude.
• Highly organized with exceptional accuracy.
• Customer service mindset when interacting with visitors and internal teams.
• Ability to handle confidential information with discretion.
• Strong time management and follow-through.

Sirius Staffing is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity, or any other characteristic protected by applicable federal, state, or local law.

Meet Your Recruiter

Kalah Ward