Administrative Assistant - Groups (Madison Campus)

Administrative Assistant

The Administrative Assistant provides administrative support to fulfill the overall goals and objectives of the Pinelake Madison Adult Groups Team, including all demographics from 18 years old and up. This position will highly rely on a proactive support and hospitality mindset. Supporting the Lead Adult Groups Minister, Groups and Connections Teams, and church body as they engage in a pathway of discipleship. This role will oversee and lead all support efforts for Adult Groups, Essentials, Jesus Centered Life, and Be the Church.

General Responsibilities

• Learn
• Live
• Lead
• Embrace the Culture

Specific List of Duties and Responsibilities

• Organizes, prioritizes, and executes routine office duties
• Coordinate or assist in calendar requests utilizing Rock
• Order curriculum and resources, as requested
• Maintains a portion of the Adult Group & Connections Ministries' budgets
• Utilizes Rock to help Adult Groups Ministry maintain accurate, up-to-date records
• Assists in contacting Pinelake attendees who desire adult group participation or desire more info
• Responds to the needs of adult group leaders and coaches, as necessary
• Follows up with those engaging in our Discipleship Pathway
• Physical set up and Technology
• Gives administrative support for PL Equip within your area
• Provides an up-to-date schedule of equipping classes and small groups
• Coordinates set-up and food for all group related events
• Assists other staff members, when in need, to support the ministry staff and contribute to the successful completion of their objectives and strategies
• Makes recommendations to improve department performance and communications
• Performs other duties as assigned

Supervisory Responsibilities May supervise and coordinate work with servant leaders

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education and/or Experience High school diploma or equivalent minimum; college experience preferred. Two to five years of administrative experience.

Language Skills The individual must have excellent interpersonal skills, ability to work with a diverse group of people, communicate clearly and effectively on the telephone, e-mail and in person, demonstrating tact and diplomacy. Exceptional interpersonal skills are required to develop and maintain strong working relationships with volunteers, co-workers, the public and church members and regular attendees. The individual must have the ability to understand written or oral instructions; read, analyze and interpret complex documents, instructions manuals, policies and procedures is essential.

Computer and Mathematical Skills The individual must have demonstrated skill in the use of Windows/MacOS to complete tasks, including word processing and spreadsheets and the ability to use the internet for information retrieval. The individual must have basic mathematical skills, knowledge of bookkeeping and basic accounting, and budget and expense monitoring. The individual must have the ability to read financial information and spreadsheets.

Reasoning Ability The individual must be able to define problems, collect data, establish facts, and draw valid conclusions; respond effectively to the most sensitive inquiries; simultaneous conceptualization and planning of multiple tasks, ability to project outcomes using different implementation strategies and ability to apply creative and innovative thinking to problem situations; and solve practical problems. The ability to work effectively and efficiently under stressful conditions to ensure deadlines are met is essential.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is required to stand, walk, and reach with hands and arms. Must be able to lift up to 25 lbs.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level of the work environment is usually moderate.