Administrative Assistant 5

Administrative Support Position

The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.

Join a fast-paced leadership team where your work directly supports high-impact initiatives in physical fitness, minority health, equity, community relations, and legislative affairs. This highly responsible administrative support position in the Office of the Secretary offers the opportunity to handle complex, sensitive, and confidential assignments while collaborating with executive leadership. If you thrive in a professional environment that values excellence, discretion, and meaningful public service, this is your chance to make an impact and grow your career.

An ideal candidate should possess the following competencies:

• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.

Minimum Qualifications:

Four years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification:

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information:

• Assists directors and section staff with administrative operations by interpreting office policies, procedures, and protocols for staff and the public.
• Manages calendars, schedules meetings and appointments, and coordinates logistics to ensure efficient communication and avoid scheduling conflicts.
• Prepares meeting materials, agendas, handouts, binders, and teleconference arrangements for staff and leadership meetings.
• Attends meetings as needed, records notes, and maintains documentation for directors and assigned sections.
• Coordinates travel arrangements, including preparation of travel authorization and reimbursement documentation in accordance with agency requirements.
• Answers and screens telephone calls and visitors, providing professional customer service and directing inquiries appropriately.
• Organizes, maintains, and updates files, correspondence, reports, and tracking systems, and provides administrative support, including data entry, document preparation, copying, faxing, and scheduling assistance.

Position-Specific Details:

Location: Office of the Secretary / Executive / East Baton Rouge Parish

Appointment Type: This position may be filled as a Probationary appointment, Promotional appointment, Job appointment (temporary appointment that may last up to 48 months)

Cost Center: 3071090102

Position Number(s): 50318794

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

For information on how to check your application status and understand status updates, please click HERE (Download PDF reader).

Contact Information:

Deanda Thymes

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LA Department of Health (LDH)

Division of Human Resources

PO Box 4818

Baton Rouge, LA 70821

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This organization participates in E-Verify, and for more information on E-Verify, please contact DHS at View phone number on click.appcast.io.

LDH supports Louisiana's commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.

Information on the Louisiana Works, Louisiana Rehabilitation Services, is available here.

LDH is an equal opportunity employer and seeks to recruit a highly productive and diverse workforce, and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.